Office Manager - Part Time

SIMPRO; Reading; On-site; GBP 28,000 - 40,000; Full time

Job summary

SIMPRO in Reading is seeking an experienced Office Manager to oversee daily office operations, facilities management, and health & safety. You will coordinate contractors, manages on-site safety, and support events and internal activities across the business.

The role requires strong organisational skills, attention to detail, and the ability to work across multiple time zones as needed. Prior experience with SimPRO stack is advantageous.

Qualifications

• Experience in facilities and office management within a fast-paced environment.
• Strong organisational and administrative skills with attention to detail.
• Familiarity with contractor approvals and safety compliance processes.

Responsibilities

• Manage building facilities, liaising with landlord and contractors for works and bookings.
• Oversee contractor approval process and keep up-to-date documentation.
• Lead annual health, safety and fire audits and implement action items.
• Control Driving for Work requirements, licences and insurance checks.
• Conduct Display Screen Risk Assessments and support equipment purchasing.
• Organise Fire Marshall/First Aid training and maintain on-site coverage.
• Manage front of house, guest welcome and on-site safety communications.
• Welcome new starters and orient them to facilities.
• Coordinate catering, deliveries and stock for office/events.
• Plan internal and informal events and assist with charity fundraising.
• Handle courier/mail deliveries and ad-hoc business requests.

Skills

Facilities management

Health & safety

Office administration

Vendor coordination

Event planning

Time management

Multi-time zone support

Education

GCSE level

Tools

SimPRO platform

Job description

Job Context

The Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.

What You’ll Do

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.

• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.

• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.

• Manage employees ‘Driving for Work’ controls including licence and insurance checks and promoting awareness of risks and responsibilities.

• Conduct ‘Display Screen Risk Assessments’ for office and bespoke workstations; support other teams with purchasing specific equipment where required.

• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.

• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.

• Welcome new starters to the site and ensure they are aware of all facilities.

• Manage catering orders, manage deliveries and stock levels of required office or event related stock.

• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.

• Manage all incoming courier and mail deliveries.

• Support the business with hoc requests as required.

What You’ll Bring

• Educated to GCSE level (or equivalent)

• 5+ years administrative support is desirable.

• Experience using the Simpro Group tech stack.

• Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.

• Collaborative and an all round team-player with a great attitude.

• Exceptional organizational skills with a commitment to attention to detail.

• Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.

• Superb problem-solving skills.

Our Core Values

• We Are One Team
• We Are Customer Centric
• We Are Growth Minded
• We Are Accountable
• We Celebrate Success

Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.