Assistant Facilities Manager

Thinking Search Ltd; City Of London; Hybrid; GBP 42,000 - 62,000; Full time

Job summary

Thinking Search Ltd in London is seeking an experienced facilities professional to own facilities operations, supplier management and contracts. The role also spans workplace projects, procurement, sustainability and compliance, offering exposure to audits, reporting and ISO-related activities.

You will collaborate across Procurement, facilities teams and stakeholders to drive improvements and effective service delivery.

Qualifications

• Previous experience in Facilities, Workplace, Office Services or similar operational environment.
• Experience working with facilities contracts and third-party suppliers.
• Comfortable monitoring supplier performance, service standards and contractual obligations.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communicating with suppliers and stakeholders at all levels.
• Excellent attention to detail and a proactive approach to problem solving.
• Strong customer service mindset and the ability to remain calm under pressure.
• Good working knowledge of Microsoft Office.

Responsibilities

• Support the smooth day-to-day running of facilities and office services.
• Help manage a range of facilities contracts and key supplier relationships.
• Monitor contractor performance against KPIs and SLAs, identifying opportunities to improve service.
• Coordinate contractor visits, including permits, risk assessments and relevant documentation.
• Work with Procurement on tenders, supplier evaluations, onboarding and contract-related activity.
• Process invoices, raise purchase orders and assist with budget and cost management.
• Coordinate workplace equipment and ergonomic requests.
• Support office moves, workplace changes and wider facilities projects.
• Assist with compliance requirements, audits and inspections.
• Get involved in sustainability initiatives, environmental reporting and ISO 14001 activities.
• Coordinate contractor onboarding and offboarding.
• Support inductions, internal communications and departmental events.

Skills

Organisational skills

Stakeholder communication

Microsoft Office proficiency

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for an experienced facilities professional to join a leading global professional services organisation in London.

This is a broad and varied role where you’ll have the opportunity to take real ownership across facilities operations, supplier management and contracts, while also getting involved in workplace projects, procurement, sustainability and compliance. It would suit someone looking to build on their facilities experience and take the next step into a role with greater responsibility and exposure.

The Role

• Support the smooth day-to-day running of facilities and office services
• Help manage a range of facilities contracts and key supplier relationships
• Monitor contractor performance against KPIs and SLAs, identifying opportunities to improve service
• Coordinate contractor visits, including permits, risk assessments and relevant documentation
• Work with Procurement on tenders, supplier evaluations, onboarding and contract-related activity
• Process invoices, raise purchase orders and assist with budget and cost management
• Coordinate workplace equipment and ergonomic requests
• Support office moves, workplace changes and wider facilities projects
• Assist with compliance requirements, audits and inspections
• Get involved in sustainability initiatives, environmental reporting and ISO 14001 activities
• Coordinate contractor onboarding and offboarding
• Support inductions, internal communications and departmental events

Candidate Requirements

• Previous experience within Facilities, Workplace, Office Services or a similar operational environment
• Experience working with facilities contracts and third-party suppliers
• Comfortable monitoring supplier performance, service standards and contractual obligations
• Strong organisational skills with the ability to manage multiple priorities
• Confident communicating with suppliers and stakeholders at all levels
• Excellent attention to detail and a proactive approach to problem solving
• Strong customer service mindset and the ability to remain calm under pressure
• Good working knowledge of Microsoft Office

This is an excellent opportunity for someone looking to develop their career in facilities management within a high-performing professional services environment. You’ll gain exposure to contract management, procurement, supplier performance, sustainability and workplace projects, providing a strong platform for future progression.

Assistant Facilities Manager | Facilities Coordinator | Facilities Management | Workplace Services | Office Services | Contract Management | Supplier Management | Facilities Operations

Work Location: Hybrid remote in London