Office, Facilities & Logistics Co-ordinator

Arm; Whiteley; On-site; GBP 27,000 - 36,000; Full time

Job summary

Advanced Resource Managers are seeking an Office, Facilities & Logistics Coordinator in Whiteley. The role is varied and hands-on, ensuring the smooth running of the office while providing facilities, administration, events, HR and logistics support across the business.

You will be a key contact for employees, customers, candidates, suppliers and visitors. Responsibilities include managing facilities, coordinating meetings and events, handling shipments, assisting with onboarding, and supporting

Qualifications

• Experience in office administration, facilities, operations, logistics or similar coordination role.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Experience coordinating meetings, events, suppliers or logistics.
• Excellent attention to detail and record-keeping.
• Good knowledge of Microsoft Office including Outlook, Word, Excel, Teams and PowerPoint.
• Ability to build strong relationships with internal and external stakeholders.
• Flexible, practical and solutions-focused approach.

Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.
• Act as the main point of contact for building management, suppliers and service providers.
• Coordinate meetings, visits, workshops, conferences and events including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments including customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

Skills

Organisational skills

Communication skills

Events coordination

Attention to detail

Stakeholder management

Problem solving

Tools

Microsoft Office

Job description

Advanced Resource Managers are currently recruiting for an Office, Facilities & Logistics Coordinator to join a successful organisation based in Whiteley.

This is a varied and hands-on role responsible for the smooth running of the office, while providing facilities, administration, events, HR and logistics support across the business. You will be a key point of contact for employees, customers, candidates, suppliers and visitors.

Key Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.


• Act as the main point of contact for building management, suppliers and service providers.


• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.


• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.


• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.


• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.


• Support HR and recruitment activities, including candidate reception and new starter onboarding.


• Support employee engagement, charity and community initiatives.


• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

About You

We're looking for a highly organised and proactive individual with previous experience in office administration, facilities, operations, logistics or a similar coordination role.

You will have:

• Excellent organisational and multitasking skills.


• Strong written and verbal communication skills.


• Experience coordinating meetings, events, suppliers or logistics.


• Excellent attention to detail and record-keeping skills.


• Good knowledge of Microsoft Office, including Outlook, Word, Excel, Teams and PowerPoint.


• The ability to build strong relationships with internal and external stakeholders.


• A flexible, practical and solutions-focused approach.

Desirable: Experience in HR/recruitment support, shipping and customs, inventory or spare parts management, and office health & safety. First Aid or Fire Warden certification is advantageous, although training can be provided.