Office, Facilities & Logistics Co-ordinator

Advanced Resource Managers Ltd; Whiteley; On-site; GBP 26,000 - 35,000; Full time

Job summary

Advanced Resource Managers is seeking an Office, Facilities & Logistics Coordinator in Whiteley. The role involves hands-on management of the office, facilities, administration, events, HR and logistics support across the business.

You will be a key contact for employees, customers, suppliers and visitors, ensuring smooth operations and compliant health and safety practices. The ideal candidate is highly organised with strong communication skills and experience coordinating meetings, events and

Qualifications

• Highly organised and proactive individual with experience in office administration, facilities, operations, logistics or a similar coordination role.

Responsibilities

• Manage day‑to‑day office facilities, maintenance, supplies and equipment.
• Main point of contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

Skills

Organisational skills

Multitasking

Communication

Meetings & events

Stakeholder management

Tools

Microsoft Office

Outlook

Word

Excel

Teams

PowerPoint

Job description

Advanced Resource Managers are currently recruiting for an Office, Facilities & Logistics Coordinator to join a successful organisation based in Whiteley.

This is a varied and hands‑on role responsible for the smooth running of the office, while providing facilities, administration, events, HR and logistics support across the business. You will be a key point of contact for employees, customers, candidates, suppliers and visitors.

Key Responsibilities

• Manage day‑to‑day office facilities, maintenance, supplies and equipment.
• Act as the main point of contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

About You

We're looking for a highly organised and proactive individual with previous experience in office administration, facilities, operations, logistics or a similar coordination role.

You will have:

• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Experience coordinating meetings, events, suppliers or logistics.
• Excellent attention to detail and record‑keeping skills.
• Good knowledge of Microsoft Office, including Outlook, Word, Excel, Teams and PowerPoint.
• The ability to build strong relationships with internal and external stakeholders.
• A flexible, practical and solutions‑focused approach.

Desirable:

Experience in HR/recruitment support, shipping and customs, inventory or spare parts management, and office health & safety. First Aid or Fire Warden certification is advantageous, although training can be provided.

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.