Office, Facilities & Logistics Co-Ordinator

ARM; Funtley; On-site; GBP 26,000 - 32,000; Full time

Job summary

Advanced Resource Managers invites applications for an Office, Facilities & Logistics Coordinator in Whiteley. You will oversee day-to-day office facilities, coordinate meetings and events, and provide admin and logistics support across the business.

You will act as a contact for suppliers, support HR/recruitment activities, health and safety, and ensure smooth operations while building strong relationships with stakeholders.

Qualifications

• Experience in office administration, facilities, operations or logistics.
• Strong communication skills, both written and verbal.
• Proven ability to coordinate meetings, events and suppliers.
• Detail-oriented with good record-keeping practices.

Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.
• Act as main contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and events.
• Provide project and administrative support including agendas, minutes and action tracking.
• Coordinate UK and international shipments and customs documentation.
• Maintain spare parts and inventory; monitor stock levels.
• Support HR and recruitment activities and onboarding.
• Support employee engagement and community initiatives.
• Act as First Aider and Fire Warden, supporting health and safety.

Skills

Excellent organisational and multitask

Strong written and verbal comms

Meetings, events, logistics

Attention to detail & record-keeping

Microsoft Office proficiency

Stakeholder relationship building

Flexible and solutions-focused

Tools

Microsoft Office Suite

Job description

Advanced Resource Managers are currently recruiting for an Office, Facilities & Logistics Coordinator to join a successful organisation based in Whiteley.

This is a varied and hands-on role responsible for the smooth running of the office, while providing facilities, administration, events, HR and logistics support across the business. You will be a key point of contact for employees, customers, candidates, suppliers and visitors.

Key Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.
• Act as the main point of contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

About You

We're looking for a highly organised and proactive individual with previous experience in office administration, facilities, operations, logistics or a similar coordination role.

You will have:

• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Experience coordinating meetings, events, suppliers or logistics.
• Excellent attention to detail and record-keeping skills.
• Good knowledge of Microsoft Office, including Outlook, Word, Excel, Teams and PowerPoint.
• The ability to build strong relationships with internal and external stakeholders.
• A flexible, practical and solutions-focused approach.

Desirable

Experience in HR/recruitment support, shipping and customs, inventory or spare parts management, and office health & safety. First Aid or Fire Warden certification is advantageous, although training can be provided.