Office & Facilities Lead — Keep the Workspace Running

Confidential; West Kirby; On-site; GBP 26,000 - 34,000; Full time

Job summary

Northreach is seeking a proactive Office & Facilities Coordinator to own day-to-day office operations for a busy financial services partner. You’ll coordinate suppliers, keep equipment records, support new starters and ensure a safe, tidy, well-equipped workplace.

Working with the People & Technology teams, you’ll blend facilities coordination with general office administration, supplier management and event support, with scope to broaden to travel, expenses and broader admin tasks over time.

Qualifications

• Experience in office management or facilities coordination.
• Strong organisational skills and ability to prioritise tasks.
• Experience coordinating suppliers and external service partners.
• Excellent communication and relationship-building across levels.
• Attention to detail with accurate record-keeping.
• Proficient with Microsoft Word and Excel.
• Proactive, hands-on approach to daily issues.
• Ability to handle confidential information discretely.

Responsibilities

• Coordinate daily office facilities, housekeeping and maintenance.
• Manage relationships with suppliers, contractors and building management.
• Arrange IT equipment for new starters (laptops and accessories).
• Maintain equipment registers and asset records.
• Monitor and order stationery, kitchenette and cleaning supplies.
• Oversee health and safety checks including fire, PAT, and water tests.
• Handle confidential waste and secure sensitive materials.
• Manage parking permits and space allocation with building team.
• Prepare meeting rooms and welcome deliveries.
• Support internal events, catering and logistics.
• Coordinate business travel and accommodation when required.
• Identify improvements to office processes and supplier arrangements.

Skills

Office management

Facilities coordination

Administration

Supplier coordination

Communication skills

Record keeping

Problem solving

Teamwork

Prioritization

Tools

Microsoft Word

Microsoft Excel

Job description

Northreach is seeking a proactive Office & Facilities Coordinator to own day-to-day office operations for a busy financial services partner. You’ll coordinate suppliers, keep equipment records, support new starters and ensure a safe, tidy, well-equipped workplace.

Working with the People & Technology teams, you’ll blend facilities coordination with general office administration, supplier management and event support, with scope to broaden to travel, expenses and broader admin tasks over time.