Early Careers Recruitment Coordinator

Forvis Mazars in the UK; Leeds; On-site; GBP 24,000 - 30,000; Full time

Job summary

Forvis Mazars in the UK is seeking an Early Careers Recruitment Coordinator on a fixed-term basis. You will support the end-to-end recruitment process from application through onboarding, partnering with the Early Careers Talent Acquisition team to provide a seamless candidate experience.

You will schedule interviews, maintain accurate ATS records, manage expenses and offer paperwork, and liaise with HR Shared services and wider teams to deliver fair, inclusive recruitment aligned with our brand

Qualifications

• Previous experience in a high volume administrative role would be highly preferred.
• Highly organized, with the ability to plan ahead and manage multiple tasks in a fast-paced recruitment environment.
• Flexible and resilient, able to manage competing priorities while setting and managing expectations.
• Confident in speaking up and suggesting improvements to processes where there is a better way of working.
• Collaborative and open minded, with curiosity and a commitment to continuous learning.
• Proactive, using initiative to resolve issues and improve outcomes.
• Experience using applicant tracking systems and recruitment databases is preferred.

Responsibilities

• Schedule and confirm interview and assessment day logistics with hiring managers, candidates and the recruitment team.
• Update and maintain accurate recruitment outcomes and feedback notes on our ATS and tracking spreadsheets.
• Handle internal administrative processes such as candidate expenses and future talent programme expenses and allocating mentors.
• Request accurate offer paperwork and chase acceptances with candidates.
• Manage multiple email inboxes and delegate responses as needed.
• Collaborate with HR Shared services, office concierges, L&D and wider business services teams.
• Ensure recruitment activities align with our employer brand guidelines.
• Ensure recruitment activities are fair, inclusive and compliant with firm policies.
• Support events, careers workshops and skills sessions, contributing to Forvis Mazars as an employer of choice (up to 10% of role).
• Support adhoc projects and talent acquisition initiatives aligned to Firm objectives.

Skills

Admin experience

Organized

Flexible

Collaborative

Proactive

ATS experience

Tools

ATS

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

You'll join a collaborative and inclusive team where you're supported to grow your skills, explore new opportunities, and contribute from day one. You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact.

About the team

Our Business Services Team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

About the role

This is a fixed term contract opportunity. As an Early Careers Recruitment Coordinator, you will support the delivery of a positive and professional recruitment experience for candidates and hiring managers across our early careers programmes. Working closely with the Early Careers Talent Acquisition team, you will support the end-to-end recruitment process from application through to onboarding, ensuring recruitment activity runs smoothly, accurately and in line with firm policies.

Working closely with the early careers talent acquisition team to deliver efficient recruitment administration support across all hiring activities including future talent, for our early careers programmes. Assisting with the co-ordination of ensuring an exceptional candidate experience from application to their first day.

• Scheduling and confirming interview and assessment day logistics with hiring managers, candidates and the recruitment team. Work closely with all parties to ensure accurate timely information is shared. This includes the set up, supporting on the day (virtual) for assessment centres and dealing with issues as they arise.

• Updating and maintaining accurate recruitment outcomes and feedback notes on our applicant tracking system (ATS) and tracking spreadsheets to ensure compliance with all internal audit requirements.

• Responsible for internal administrative processes such as candidate expenses and future talent programme expenses and allocating mentors.

• Able to request accurate offer paperwork including chasing acceptances with candidates and ensuring the correct outcomes are detailed on our ATS across all vacancies and future talent programmes.

• Ownership of several email inboxes, responding to queries and delegating responses to other team members where necessary.

• Working effectively with wider teams in the business, including our HR Shared services team, office concierges, learning and development and wider business services teams.

• Ensuring all activities and communications are fully aligned with our employer brand guidelines.

• Ensuring recruitment activities are fair, inclusive and compliant, aligned to the Firm's talent acquisition processes and policies.

• Support at in-person and virtual events, careers workshops and skills sessions, supported by wider early careers recruitment team, promoting Forvis Mazars as an employer of choice (up to 10% of role).

• Supporting adhoc projects and talent acquisition initiatives aligned to Firm objectives.

What we are looking for

• Previous experience in a high volume administrative role would be highly preferred.

• Highly organised, with the ability to plan ahead and manage multiple tasks in a fast-paced recruitment environment

• Flexible andresilient, able to managing competing priorities while setting and managing expectations

• Confident in speaking up and suggesting improvements to processes where there is a better way of working

• Collaborative and open minded, with curiosity and a commitment to continuous learning

• Proactive, using initiative to resolve issues and improve outcomes

• Experience using applicant tracking systems and recruitment databases is preferred

Diversity, Equity & Inclusion

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people’s unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you cangrowyour skills,belongto a team that values your ideas, and make animpactthat matters.