Executive Support Senior

Forvis Mazars LLP; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Forvis Mazars LLP in the UK seeks an experienced Executive Support Senior to provide professional, high‑quality support to the Executive Board. The role includes supervising an Executive Support Assistant and driving continuous improvement across the team.

It is predominantly office-based with travel to Forvis Mazars offices across the UK as required. You will build strong relationships with senior stakeholders and deliver exceptional service at all times.

Qualifications

• Experience in a similar Executive Support or Senior Business Support role.
• Exceptional organisational and prioritisation skills to manage multiple demands.
• Excellent written communication and stakeholder management abilities.

Responsibilities

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries and coordinate internal and external meetings.
• Support virtual meetings using Microsoft Teams and other tools.
• Coordinate domestic and international travel itineraries and visas.
• Monitor inbox and respond to ad-hoc requests as needed.
• Develop and supervise an Executive Support Assistant; drive process improvements.
• Collaborate with senior leaders to deliver service excellence and KPIs.

Skills

Executive support

Diary management

Stakeholder management

Team supervision

Prioritisation

Meeting coordination

Microsoft Office

Tools

Microsoft Office

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. You'll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow, belong and impact.

About the team

Our Business Support teams play a critical role in enabling the firm to operate effectively. They provide high-quality support to colleagues and stakeholders across the business, helping to drive efficiency, collaboration and a consistently excellent experience.

As part of this team, you'll work closely with senior leaders and colleagues across the firm, contributing to the success of our people and our business

About the role

We are looking for an experienced Executive Support Senior to provide professional, high-quality support to members of the Executive Board. This is a key role within our Business Support function, requiring exceptional organisational skills, attention to detail and the ability to build strong relationships with senior stakeholders.

Alongside supporting Executive Board members, you will provide day-to-day supervision of an Executive Support Assistant and play an active role in driving continuous improvement across the Executive Support team. This is a predominantly office-based position and will require travel to Forvis Mazars offices across the UK as business needs require.

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries, coordinating internal and external meetings and ensuring all logistical requirements are met.
• Support virtual meetings, including the effective use of Microsoft Teams and other technology solutions.
• Proactively identify and resolve diary conflicts while anticipating future priorities.
• Provide inbox management support during periods of absence.
• Coordinate domestic and international travel arrangements, including itineraries and visa applications.
• Process expenses and respond to ad-hoc support requests.
• Build trusted relationships with Executive Board members and key internal and external stakeholders.
• Deliver an exceptional level of service and responsiveness at all times.
• Work collaboratively with the Business Support Manager, Business Support Hub Manager and wider Executive Support team to drive efficiencies and improve processes.
• Identify opportunities to leverage technology and innovative ways of working.
• Support the development and performance management of an Executive Support Assistant.
• Contribute to training and development initiatives across the Executive Support team.
• Monitor and report on team KPIs, helping to drive continuous improvement and service excellence.

What are we looking for?

Previous experience in a similar Executive Support, Executive Assistant or Senior Business Support position, ideally within a professional services environment.

• Experience supervising or managing team members.
• Exceptional organisational and prioritis[??] skills, with the ability to manage multiple demands effectively.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written communication skills, including the ability to produce concise and accurate meeting notes.
• Outstanding interpersonal and stakeholder management skills.
• A collaborative working style and the ability to build strong relationships at all levels.
• A passion for delivering exceptional service.
• The ability to remain calm and effective under pressure while managing competing priorities.
• Strong networking and relationship-building skills.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.