Office Coordinator

Forvis Mazars LLP; Greater London; On-site; GBP 23,000 - 30,000; Full time

Job summary

Forvis Mazars is seeking an Office Coordinator to join their UK team. The role focuses on delivering a professional front‑of‑house experience, coordinating meeting rooms, and supporting facilities and administrative duties to ensure smooth day‑to‑day operations.

You will support onboarding, visitor management, post and courier logistics, and basic health and safety activities, while helping maintain a welcoming and well‑organised office environment.

Qualifications

• Experience in customer service, hospitality, administrative or office support role.
• Positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Proficient in Microsoft Office applications (Outlook/Word/Teams).
• Willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

Responsibilities

• Deliver a professional and friendly front‑of‑house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support day‑to‑day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first‑day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

Skills

Customer service

Administrative support

Office management

Excellent communication

Organisational skills

MS Office

Tools

Outlook

Word

Teams

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. At Forvis Mazars, we help our people build fulfilling careers through global exposure, and diverse projects, which are all backed by our strong leadership. Our people share our dedication to continuous learning and commitment to technical excellence. We encourage our people to grow their skills, enhance their capabilities, and develop them in their roles. Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services.

You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow, belong and impact.

About the role The Office Coordinator plays an important role in creating a professional, welcoming and well‑organised office environment. Working closely with the Office Manager and wider team, you will provide front‑of‑house, facilities and administrative support to ensure the smooth day‑to‑day running of the office. This is a predominantly office‑based role and would suit someone looking to develop their career in office administration and facilities support.

Key responsibilities

• Deliver a professional and friendly front‑of‑house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support the day‑to‑day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first‑day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

What we're looking for

• Previous experience in a customer service, hospitality, administrative or office support role would be beneficial.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. In the UK, we're home to more than 3,400 professionals and 190 partners across 14 offices, all united by a shared purpose: shaping a better future. Whether you're starting your career or taking your next step, you'll find opportunities to learn, develop and make a meaningful contribution from day one. We believe the best ideas come from different perspectives, so you'll be encouraged to bring your whole self to work, collaborate with talented people across our firm, and build relationships that help you grow. At Forvis Mazars, you'll belong to a local team, benefit from global opportunities, and make an impact for our clients, communities and each other. Together, we grow, belong and impact.

At Forvis Mazars, we believe great careers start with great experiences. That's why we're committed to providing a transparent, respectful and people‑centred recruitment process. Every application is reviewed by our team, and all candidates will receive an outcome, regardless of the result.