Office Coordinator - 12 month FTC

Confidential; Salford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Free parking

Job summary

Confidential is seeking an organised Office Coordinator for a 12-month fixed-term contract to cover maternity leave at its Salford Quays HQ. The role runs 8.30am–5pm with an ASAP start, offering free parking nearby and easy tram links.

You will manage reception, greeting visitors, handle documentation, travel bookings, and general administrative tasks, ensuring smooth day-to-day operations in a fast-paced tech environment.

Qualifications

• Previous experience in a similar role, with a passion for working in a fast-paced environment.
• A friendly, approachable, and proactive nature, keen to add value to the organisation.
• Strong organisational and multitasking skills, with a methodical approach to tasks.
• Excellent relationship-building abilities, both with colleagues and visitors.
• A genuine passion for customer service and a willingness to assist others.
• The capacity to thrive in challenging situations, identifying solutions and implementing plans.
• Attention to detail, recognising how small actions contribute to broader goals.

Responsibilities

• Reception Duties: Ensure all calls are answered and transferred promptly, with messages taken and forwarded as needed, utilising the Pardot form for potential new business leads.
• Meeting & Greeting: Welcome guests, clients, and suppliers with a warm and professional demeanour, ensuring a positive first impression.
• Office Upkeep: Maintain a presentable and organised office environment, keeping supplies audited and restocked.
• Administrative Support: Assist with general administrative tasks and day-to-day office operations.
• Meeting Coordination: Arrange meetings, book travel, and ensure all visitor administration is completed efficiently, alongside friendly and professional service.
• Facilities Management: Monitor and respond to various facilities communications, ensuring key messages are relayed promptly and accurately.
• Travel Coordination: Support staff and clients with travel and accommodation bookings following company policies.
• Documentation Management: Assist with facilities reports and contracts, ensuring shared folders are kept up-to-date with relevant documentation.

Skills

Organisational skills

Customer service

Multitasking

Relationship-building

Attention to detail

Job description

Office Coordinator (Fixed Term Contract - 12 Months to cover maternity leave)

Salford Quays (free parking and close to tram links)

27,000

8.30am - 5pm

ASAP start

Our client, a thriving tech company, is seeking an enthusiastic and organised Office Coordinator to join their team at their vibrant HQ located in Salford Quays.

Key Responsibilities

• Reception Duties: Ensure all calls are answered and transferred promptly, with messages taken and forwarded as needed, utilising the Pardot form for potential new business leads. Follow up on missed calls with timely evidence.
• Meeting & Greeting: Welcome guests, clients, and suppliers with a warm and professional demeanour, ensuring a positive first impression.
• Office Upkeep: Maintain a presentable and organised office environment, keeping supplies audited and restocked.
• Administrative Support: Assist with general administrative tasks and day-to-day office operations.
• Meeting Coordination: Arrange meetings, book travel, and ensure all visitor administration is completed efficiently, alongside friendly and professional service.
• Facilities Management: Monitor and respond to various facilities communications, ensuring key messages are relayed promptly and accurately.
• Travel Coordination: Support staff and clients with travel and accommodation bookings following company policies.
• Documentation Management: Assist with facilities reports and contracts, ensuring shared folders are kept up-to-date with relevant documentation.

The ideal candidate will possess

• Previous experience in a similar role, with a passion for working in a fast-paced environment.
• A friendly, approachable, and proactive nature, keen to add value to the organisation.
• Strong organisational and multitasking skills, with a methodical approach to tasks.
• Excellent relationship-building abilities, both with colleagues and visitors.
• A genuine passion for customer service and a willingness to assist others.
• The capacity to thrive in challenging situations, identifying solutions and implementing plans.
• Attention to detail, recognising how small actions contribute to broader goals.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.