Office Coordinator

OpenWorks Engineering Ltd; Newcastle upon Tyne; On-site; GBP 40,000 - 60,000; Full time

Job summary

A growing engineering company in Newcastle upon Tyne is seeking an Office Coordinator to ensure smooth daily operations and a welcoming workplace. Your role will encompass organizing office spaces, greeting visitors, and providing administrative support to senior staff. We emphasize collaboration, personal growth, and a vibrant office culture. Ideal candidates will have solid administrative experience and a proactive, professional demeanor. Competitive salary and benefits are included.

Benefits

Competitive remuneration package

25 days' holiday plus public holidays

Free breakfast and lunches

Private healthcare

Life insurance

Salary sacrifice schemes

Paid team socials

Pension plan with employer contributions

Culture that empowers personal growth

Qualifications

• Prior experience in an admin or coordination role.
• Highly organised with great attention to detail.
• Approachable and professional, able to engage with staff and visitors.
• Comfortable with Microsoft Office, including Excel.
• Enjoys creating a tidy, efficient, and welcoming environment.
• Willing to assist with a wide range of tasks.
• Reliable representative of the business.

Responsibilities

• Keep both offices tidy, organised, and well-stocked.
• Welcome visitors, manage sign-in, and handle calls professionally.
• Coordinate menus and manage team food orders.
• Manage incoming and outgoing deliveries.
• Assist with workplace adjustments and equipment coordination.
• Provide high-quality admin support to directors and leaders.
• Welcome and support new starters during onboarding.
• Plan and support team days and employee initiatives.
• Manage meeting room bookings and maintain communal areas.

Skills

Administrative experience

Organisation & detail

Communication

Computer literacy

Proactive problem-solver

Flexible team member

Professional presence

Tools

Microsoft Office

Job description

We're looking for an Office Coordinator who can keep our busy workplace running smoothly, create a welcoming environment for visitors and staff, and bring energy, organisation and positivity to our daily operations. This role is perfect for someone who loves variety, takes pride in great organisation and enjoys being the friendly, reliable face of the business.

Who We Are

OpenWorks is a rapidly growing business operating globally with a passion for exceptional engineering and building on a legacy of defence innovation in the North East of England.

Our products provide ultra-high performance, real-time detection, tracking, identification and targeting of dynamic aerial threats. They have been deployed internationally to protect high profile military and civilian assets, and contribute towards the defeat of nuisance, misguided and maliciously deployed drones during operations.

We are very proud to have supported a wide range of law enforcement and military operators, protecting many of the most high profile sites and individuals around the world.

The amazing things we do are only possible because of a dedicated and passionate team.

Why You'll Love Working With Us

Join a high-energy, collaborative team based in the beautiful Northumberland countryside - where great ideas thrive, challenges are embraced, and people genuinely love what they do.

Our benefits have to offer

• Competitive remuneration package from £25,000, with performance-related bonuses and clear progression opportunities.
• 25 days' holiday + public holidays, with long-service rewards and the option to buy up to 5 additional days.
• Free breakfast and freshly cooked lunches every day, courtesy of Chef Mark and his team.
• Private healthcare through Aviva, keeping you feeling your best.
• Life insurance for peace of mind.
• Salary sacrifice schemes - including EV car and Cycle to Work options for easy, sustainable travel.
• Paid team socials - from quiz nights and football to board games and more; we love to have fun together.
• Pension plan with employer-matched contributions to help you plan for the future.
• A culture that empowers - we enable change, encourage challenge, and celebrate personal growth.

What you'll be doing

• Creating a well-run workplace - keeping both offices tidy, organised and well-stocked so the team has everything they need
• Shaping the first impression of OpenWorks - welcoming visitors, managing sign-in, handling calls and ensuring every interaction feels warm and professional
• Partnering with our kitchen team - coordinating menus, managing team food orders and keeping communication flowing
• Managing post and deliveries - ensuring incoming and outgoing items move smoothly across both sites
• Supporting workplace needs - assisting with adjustments, equipment coordination and requests that help maintain a positive working environment
• Providing high-quality admin support - assisting directors and senior leaders with ad-hoc tasks and managing the shared inbox
• Helping new starters settle in - offering a friendly welcome, sharing helpful information and supporting the onboarding experience
• Bringing our culture to life - supporting the planning of team days, socials, events and office move activities and supporting employee experience initiatives
• Coordinating shared spaces - managing meeting room bookings, maintaining communal areas and encouraging others to uphold high standards

What we're looking for

• Administrative experience - prior experience in an admin or coordination role
• Organisation & detail - highly organised, great attention to detail, and able to manage competing priorities across two sites
• Communication - approachable, professional, confident engaging with staff, senior leaders and visitors
• Computer literacy - comfortable with Microsoft Office, including Excel
• Proactive problem-solver - someone who enjoys creating a tidy, efficient, welcoming environment
• Flexible team member - happy to get stuck into a wide range of tasks, from day-to-day operations to supporting events
• Professional presence - a calm, friendly, reliable representative of the business

More about us

Vision

Help protect the territory and airspace of NATO countries and their allies.

Mission

Be a world‑leading provider of autonomous technology for Surveillance applications and Defence.

Values

• Be a Good Egg: Earn respect, have mutual trust and be honest
• Do cool stuff: We develop cool tech with an awesome team, and we get stuff done
• Be empowered: We are autonomous, reliable and take personal responsibility
• We are one team: Look out for each other and the team
• Things go wrong: Fail fast, learn and move on
• Have fun: We're doing amazing things with passionate people

We encourage you to apply as soon as possible as we may close the role early due to high volumes of applications.

Applicants must have the right to work in the UK, as we are not able to provide visa sponsorship.