Office Coordinator

Randstad UK; Milton Keynes; On-site; GBP 23,000 - 32,000; Full time

Job summary

Randstad UK is seeking an experienced Office Coordinator in Milton Keynes to support day-to-day operations and drive efficient administrative processes within a multinational manufacturing environment.

You will organise office procedures, plan and manage events, supervise facilities teams, coordinate transport and IT equipment, handle correspondence and onboarding, and ensure Health & Safety compliance while building strong internal and external relationships.

Qualifications

• Experience in a multinational company with matrix organisation in Office Management.
• Min 2 years of experience as an administrative or office manager.
• Excellent communication and relationship building.
• Strong attention to detail.
• Advanced computer skills and aptitude to learn new systems.
• Strong customer focus and problem solving & process optimisation.
• SAP experience.

Responsibilities

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team-, social events) following regional policy.
• Supervise external teams of staff including cleaning, maintenance, and security.
• Book transport and accommodations during team events.
• Point of contact for external vendors regarding facilities.
• Order and manage stationery & IT equipment.
• Deal with correspondence, complaints, and queries.
• Prepare documents, presentations, reports within facility management.
• Manage and coordinate car fleet.
• Manage posts (distribute briefs, boxes), organising boxes are packed and sent.
• Implement and maintain procedures /office administrative systems.
• Support on- and offboarding of employees (handover tools, documents, ...)
• Ensure that Health & Safety policies are up to date and all activities related to facility are compliant.

Skills

Office administration

Communication

Analytical skills

Team player

Interpersonal skills

Education

Business Administration background

Tools

SAP

Job description

An immediate opportunity has arisen for an experienced Office Coordinator to join a well established multinational manufacturing company in Milton Keynes. The successful individual will support day to day operations by providing high quality organisational skills and supporting employee performance.

Key responsibilities of the Office Coordinator job will include:

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team-, social events) following regional
• policy.
• Supervise external teams of staff including cleaning, maintenance, and security
• Book transport and accommodations during team event
• Point of contact for external vendors regarding to facility
• Order and manage stationery & IT equipment
• Deal with correspondence, complaints, and queries
• Prepare documents, presentations, reports within facility management
• Manage and coordinate car fleet
• Manage posts (distribute briefs, boxes), organising boxes are packed and sent
• Implement and maintain procedures /office administrative systems
• Support on - and offboarding of employees (handover tools, documents, ...)
• Ensure that Health & Safety policies are up to date and all activities related to facility are compliant

The ideal Office Coordinator will possess the following attributes/skills:

• Professional qualification or experience, in Business Administration, Communication, Office
• Administration, Executive Support, Secretary or similar professional service field
• Experience in a Multinational company with matrix organisation in the field of Office Management, Office Administration, or other service-related fields.
• Min 2 years of experience as an administrative or office manager
• Good Analytical abilities
• Exceptional attention to detail
• Interpersonal skills - team player
• Advanced computer skills, with an aptitude to learn new systems and procedures
• SAP experience
• Strong customer focus with drive for problem solving & process optimisation
• Excellent communication and relationship building skills

This is an attractive opportunity for an Office Coordinator to join a friendly and dynamic office.