Facilities Coordinator

Invictus Group; Milton Keynes; On-site; GBP 28,000 - 30,000; Full time

Job summary

Invictus Group is seeking a motivated Facilities Coordinator in Milton Keynes to manage daily building operations and upkeep. You will act as the go-to contact for facilities-related queries, coordinate contractors, and ensure a safe, efficient, welcoming workplace for staff and visitors.

The role requires strong organisational skills, excellent communication, and the ability to multitask in a busy environment.

Qualifications

• Experience coordinating facilities, workplace, or office operations.
• Strong organisational and time-management abilities.
• Excellent communication and customer service skills.
• Proven ability to coordinate contractors and external service providers.
• Good problem-solving and workload prioritisation.
• Solid understanding of health and safety requirements.
• Comfort with IT and Microsoft Office.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate day-to-day management and operation of the building and facilities.
• Be the first point of contact for facilities-related queries and requests.
• Liaise with contractors, suppliers, landlords and service providers.
• Coordinate planned and reactive maintenance and ensure timely resolution of issues.
• Monitor building services including cleaning, security, waste management and maintenance.
• Assist with office moves, workspace planning and meeting room setup.
• Maintain facilities records including maintenance schedules and contractor documentation.
• Monitor facilities budgets, invoices and purchase orders.
• Ensure stock levels of office and facilities supplies.
• Support health and safety procedures and report hazards or maintenance concerns.
• Help ensure workplace compliance with health, safety, and environmental standards.
• Support emergency procedures and business continuity arrangements.

Skills

Organisational skills

Time management

Communication

Customer service

Contractor coordination

Problem solving

Health and safety understanding

Microsoft Office

Independent working

Teamwork

Tools

Microsoft Office

Job description

Location: Milton Keynes

Hours of Work: Mon - Fri 9am - 3pm

Hourly Pay Rate: £20.60p/h Via Umbrella

We are seeking an organised, proactive, and reliable Facilities Coordinator to join our team. The successful candidate will be responsible for coordinating the day-to-day operation of our facilities, ensuring that the workplace is safe, well maintained, efficient, and welcoming for employees, visitors, and contractors.

Key Responsibilities:

• Coordinate the day-to-day management and operation of the building and facilities.
• Act as the first point of contact for facilities-related queries and requests.
• Liaise with contractors, suppliers, landlords, and service providers.
• Coordinate planned and reactive maintenance and ensure issues are resolved promptly.
• Monitor building services, including cleaning, security, waste management, and maintenance.
• Assist with office moves, workspace planning, meeting room setup, and general workplace requirements.
• Maintain accurate facilities records, including maintenance schedules, service reports, and contractor documentation.
• Monitor facilities budgets, invoices, and purchase orders.
• Ensure adequate stock levels of office and facilities supplies.
• Support health and safety procedures and report any hazards or maintenance concerns.
• Assist with ensuring the workplace complies with relevant health, safety, and environmental standards.
• Support emergency procedures and business continuity arrangements.

Key Requirements:

• Previous experience in a facilities, workplace, or office coordination role.
• Excellent organisational and time-management skills.
• Strong communication and customer service skills.
• Experience coordinating contractors and external service providers.
• Good problem-solving skills and the ability to prioritise a busy workload.
• A good understanding of health and safety requirements.
• Strong administrative and IT skills, including Microsoft Office.
• The ability to work independently as well as collaboratively as part of a team.
• A proactive, flexible, and professional approach.