Office Coordinator

Confidential; Milton Keynes; On-site; GBP 22,000 - 28,000; Full time

Job summary

Confidential in Milton Keynes is seeking an experienced Office Coordinator to support day-to-day operations in a multinational manufacturing environment. You will enhance office efficiency by organising procedures, coordinating teams, and managing facilities and supplier relations.

The role requires strong English communication, at least two years in office management, SAP experience, and a proactive, detail-oriented approach.

Qualifications

• Fluent in English
• Experience in a multinational company with matrix organisation
• Min 2 years of experience as an administrative or office manager
• Organisational, time-management, problem solving skills
• Good Analytical abilities
• Interpersonal skills - team player
• Advanced computer skills, with an aptitude to learn new systems and procedures
• SAP experience
• Strong customer focus with drive for problem solving & process optimisation
• Excellent communication and relationship building skills

Responsibilities

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team-, social events) following regional policy.
• Supervise external teams of staff including cleaning, maintenance, and security
• Book transport and accommodations during team event
• Manage databases
• Point of contact for external vendors regarding to facility
• Order and manage stationery & IT equipment
• Deal with correspondence, complaints, and queries
• Prepare documents, presentations, reports within facility management
• Manage and coordinate car fleet
• Manage posts (distribute briefs, boxes), organising boxes are packed and sent
• Implement and maintain procedures /office administrative systems
• Support on - and offboarding of employees (handover tools, documents, )
• Ensure that Health & Safety policies are up to date and all activities related to facility are compliant

Skills

Organisational skills

Time-management

Problem solving

Interpersonal skills

Analytical skills

Advanced computer skills

Education

Professional qualification or experience in Business Administration/Office Administration

Tools

SAP

Job description

Office Coordinator

20000- (phone number removed) days per week

Perm - Milton Keynes

An immediate opportunity has arisen for an experienced Office Coordinator to join a well established multinational manufacturing company in Milton Keynes. The successful individual will support day to day operations by providing high quality organisational skills and supporting employee performance.

Key responsibilities of the Office Coordinator job will include:

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team-, social events) following regional policy.
• Supervise external teams of staff including cleaning, maintenance, and security
• Book transport and accommodations during team event
• Manage databases
• Point of contact for external vendors regarding to facility
• Order and manage stationery & IT equipment
• Deal with correspondence, complaints, and queries
• Prepare documents, presentations, reports within facility management
• Manage and coordinate car fleet
• Manage posts (distribute briefs, boxes), organising boxes are packed and sent
• Implement and maintain procedures /office administrative systems
• Support on - and offboarding of employees (handover tools, documents, )
• Ensure that Health & Safety policies are up to date and all activities related to facility are compliant

The ideal Office Coordinator will possess the following attributes/skills:

• Professional qualification or experience, in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field
• Fluent in English
• Experience in a Multinational company with matrix organisation in the field of Office Management, Office Administration, or other service-related fields.
• Min 2 years of experience as an administrative or office manager
• Organisational, time-management, problem solving skills
• Good Analytical abilities
• Exceptional attention to detail
• Interpersonal skills - team player
• Advanced computer skills, with an aptitude to learn new systems and procedures
• SAP experience
• Strong customer focus with drive for problem solving & process optimisation
• Excellent communication and relationship building skills

This is an attractive opportunity for an Office Coordinator to join a friendly and dynamic office.

Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003