Office Coordinator

Randstad Finance; Milton Keynes; On-site; GBP 18,000 - 22,000; Full time

Job summary

Randstad Finance in Milton Keynes is seeking an experienced Office Coordinator to support day-to-day operations and employee performance in a multinational manufacturing context. The role focuses on organising office procedures, coordinating events, supervising facilities teams and ensuring compliance with health and safety policies.

The ideal candidate will have a professional admin background, English fluency, SAP experience, and strong organisational and communication skills.

Qualifications

• Professional qualification or experience in business/admin or related field.
• Experience in a multinational company with matrix organisation is preferred.
• Minimum 2 years of experience in administrative/office management.

Responsibilities

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team and social events) following regional policy.
• Supervise external teams including cleaning, maintenance and security.
• Book transport and accommodations during team events.
• Manage databases and maintain records.
• Serve as point of contact for external vendors regarding facilities.
• Order and manage stationery and IT equipment.
• Handle correspondence, complaints and queries.
• Prepare documents, presentations and reports within facility management.
• Coordinate car fleet and distribute briefs/boxes.
• Implement and maintain office administrative systems.
• Support on- and offboarding of employees and handover of tools/documents.
• Ensure Health & Safety policies are up to date and compliant.

Skills

English fluency

Organisational skills

Time management

Problem solving

Analytical thinking

Attention to detail

Interpersonal skills

Communication skills

Customer focus

Team player

Education

Business Administration / Office Administration background

Tools

SAP

Job description

Office Coordinator

£20000-£(phone number removed) days per week

Perm - Milton Keynes

An immediate opportunity has arisen for an experienced Office Coordinator to join a well established multinational manufacturing company in Milton Keynes. The successful individual will support day to day operations by providing high quality organisational skills and supporting employee performance.

Key responsibilities

• Organise office procedures for smooth operations and support employee performance.
• Plan and organise company events (conferences, team-, social events) following regional policy.
• Supervise external teams of staff including cleaning, maintenance, and security
• Book transport and accommodations during team event
• Manage databases
• Point of contact for external vendors regarding to facility
• Order and manage stationery & IT equipment
• Deal with correspondence, complaints, and queries
• Prepare documents, presentations, reports within facility management
• Manage and coordinate car fleet
• Manage posts (distribute briefs, boxes), organising boxes are packed and sent
• Implement and maintain procedures /office administrative systems
• Support on - and offboarding of employees (handover tools, documents, ...)
• Ensure that Health & Safety policies are up to date and all activities related to facility are compliant

Ideal candidate

• Professional qualification or experience, in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field
• Fluent in English
• Experience in a Multinational company with matrix organisation in the field of Office Management, Office Administration, or other service-related fields.
• Min 2 years of experience as an administrative or office manager
• Organisational, time-management, problem solving skills
• Good Analytical abilities
• Exceptional attention to detail
• Interpersonal skills - team player
• Advanced computer skills, with an aptitude to learn new systems and procedures
• SAP experience
• Strong customer focus with drive for problem solving & process optimisation
• Excellent communication and relationship building skills

This is an attractive opportunity for an Office Coordinator to join a friendly and dynamic office.

Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003