Office Coordinator

Publicis Media; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company seeks an Office Coordinator in London to manage office operations and support various teams. The ideal candidate is proactive, organized, and has excellent communication skills, contributing to a welcoming and efficient office environment. Responsibilities include overseeing supplies, coordinating meetings, and supporting HR activities.

Qualifications

• At least 12 months experience in a similar role.
• Positive, can-do attitude with a keen desire to learn.
• Strong verbal and written communication skills.

Responsibilities

• Overseeing day-to-day office operations and managing office supplies.
• Greeting guests and coordinating in-office meetings.
• Supporting HR with new starter and leaver logistics.

Skills

Interpersonal skills

Time management

Organization

Communication

Microsoft Office

Job description

The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!

Responsibilities:

• Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
• Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
• Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
• Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
• Supporting senior leadership team with booking travel, expenses and meetings
• Supporting Marketing team with events and adhoc tasks
• Distributing and sending post and arranging couriers
• Internal and external event coordination including organising company meetings, social and charity events and training sessions
• Adding new vendors to the systems and raising POs
• Other adhoc administrative duties as assigned

Qualifications

Knowledge, Skills and Abilities

• At least 12 months experience in a similar role
• Positive, can-do attitude with a keen desire to learn
• Excellent interpersonal skills - able to work with people inside and outside the business.
• An excellent work ethic and the ability to work in a fast-paced environment
• Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
• Strong verbal and written communication skills.
• Excellent Microsoft Office skills and ability to pick up new systems quickly