Office Coordinator

Publicis Media; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Publicis Media is seeking an Office Coordinator in London who will oversee day-to-day office operations. This role involves managing supplies, welcoming guests, coordinating meetings, and ensuring the office environment is functional and welcoming. The ideal candidate should demonstrate excellent organizational and communication skills, along with a positive attitude and a desire to learn.

Qualifications

• At least 12 months experience in a similar role.
• Positive, can-do attitude with a keen desire to learn.
• Strong verbal and written communication skills.

Responsibilities

• Overseeing day-to-day office operations, managing office supplies.
• Greeting guests and coordinating in-office meetings.
• Acting as the primary liaison with facilities and managing office access.

Skills

Interpersonal Skills

Time Management

Organizational Skills

Communication

Microsoft Office

Job description

Direct message the job poster from Publicis Media

The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!

Responsibilities:

• Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
• Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
• Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
• Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
• Supporting senior leadership team with booking travel, expenses and meetings
• Supporting Marketing team with events and adhoc tasks
• Distributing and sending post and arranging couriers
• Internal and external event coordination including organising company meetings, social and charity events and training sessions
• Adding new vendors to the systems and raising POs
• Other adhoc administrative duties as assigned

Qualifications

Knowledge, Skills and Abilities

• At least 12 months experience in a similar role
• Positive, can-do attitude with a keen desire to learn
• Excellent interpersonal skills - able to work with people inside and outside the business.
• An excellent work ethic and the ability to work in a fast-paced environment
• Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
• Strong verbal and written communication skills.
• Excellent Microsoft Office skills and ability to pick up new systems quickly

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Software Development

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