Office Coordinator

James and Partners; London; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

James and Partners, a leading recruitment firm in London, is seeking an Office Coordinator to support their dynamic team. The role offers a blend of administrative and marketing responsibilities, ideal for someone with strong organizational skills and at least one year of experience. You'll help manage candidate logistics, assist with onboarding, and create engaging content for social media. This position provides an excellent opportunity to grow within the recruitment sector while being part of a supportive and collaborative environment.

Benefits

Collaborative culture

Opportunity for career growth

Central London office location

Competitive salary and performance-linked perks

Qualifications

• At least 1 year of experience in office administration or coordination.
• Strong attention to detail in formatting and managing documents.
• Excellent written and verbal communication skills.

Responsibilities

• Own the logistics of candidate interviews and manage the MD's inbox.
• Edit candidate CVs and handle light finance admin tasks.
• Lead content creation for social media and maintain brand consistency.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Tools

Microsoft Office

Xero

Canva

Job description

3 weeks ago Be among the first 25 applicants

This range is provided by James & Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from James & Partners

Office Coordinator | James & Partners – A Relationship Led World Class Recruitment Firm in the Heart of London

• Monday to Friday
• In Office 4 days, 1 day remote
• Salary between £28,000 to £30,000 subject to experience
• Start Date - ASAP

At James & Partners, we partner with leading real estate businesses, financial institutions and legal firms across UK, rest of Europe and the Middle East. We're looking for a dynamic Office Coordinator to support our high-performing team in our London office based in Fulham. This is a great opportunity for someone with at least 1 year of office support experience who wants to step into a fast-paced, people-first environment with real exposure to executive search, operations, and brand development.

What You’ll Be Doing

Assistant & Recruitment Support

• Own the logistics of candidate interviews — liaising with clients, confirming details, and keeping things moving smoothly.
• Edit and format candidate CVs to the highest standard before submission.
• Manage the MD’s inbox, handle calls, distribute contracts, and keep internal systems tidy and up to date.
• Help onboard new starters and troubleshoot basic tech setup queries.
• Handle light finance admin including invoice chasing and payroll prep (Xero).
• Support the wider recruitment team with ad hoc tasks — you’ll be the dependable go-to across the board.

Marketing & Brand Coordination

• Lead content creation for our social media platforms — from writing posts to scheduling and analysing engagement.
• Maintain brand consistency across all channels and touchpoints.
• Assist with writing newsletters and blog posts, and keeping job ads current across platforms.
• Spot opportunities to grow our reach — whether through campaign ideas, SEO improvements, or clever content distribution.

What We Are Looking for…

• At least 1 year of experience in office administration or coordination (bonus if it’s within a recruitment or marketing setting).
• Strong attention to detail — formatting documents, writing content, and managing inboxes comes naturally to you.
• A can-do attitude and willingness to roll up your sleeves — no two days will look the same.
• Excellent communication skills, both written and verbal.
• Comfortable using tools like Microsoft Office, LinkedIn, Canva, or Xero — or keen to learn quickly.
• Organised, reliable, and unflappable under pressure.

Why James & Partners?

We’re not your average recruitment firm. We care about precision — not volume. Relationships — not transactions. You’ll be joining a business that delivers headhunting with integrity, where you’ll work directly alongside senior stakeholders and have a real impact on daily operations and brand growth.

We offer:

• A collaborative, high-trust culture.
• Opportunity to grow into marketing, operations, or recruitment long-term.
• Central London office (with one day work at home).
• Competitive salary and performance-linked perks.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Human Resources

• Industries

  Office Administration, Administrative and Support Services, and Staffing and Recruiting

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