Office Coordinator

The Maine Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global consultancy based near London Bridge is seeking an Office Operations member to assist in managing office functions. This role offers a collaborative environment with flexibility in hours, requiring relevant operations experience and strong interpersonal skills. Multilingual abilities in Spanish, Italian or French are a plus.

Qualifications

• Relevant operations work experience in a professional environment.
• Strong interpersonal skills.
• Professional and intelligent – a bachelor's degree as a minimum is preferred.

Responsibilities

• Assist the smooth running of operations across all global offices.
• Support the set up of meeting rooms and event spaces.
• Procure office equipment, supplies, and manage budgets.

Skills

Problem Solving

Interpersonal Skills

Education

Bachelor's degree

Job description

We are working with a growing global consultancy based near London Bridge who are seeking a new member to join their busy and friendly operations team. In this Office Operations role, youwill assist in the smooth running of the firms offices and facilities.

The role is five days per week in the office to collaborate closely with your colleagues, this is countered by a really lovely working environment and lots of work life balance in terms of flexibility and great working hours.

If you speak Spanish, Italian or French, this will be an advantage but is by no means essential.

Duties:

• Assist the smooth running of operations across all global offices
• Ensure that the offices look and feel professional and ensure resources, stock and workspace efficiency to allow the team to operate effectively
• Support the set up of meeting rooms and event spaces for internal and external meetings
• Provide a friendly and efficient greeting to staff, clients and all stakeholders both in person and over the Phone
• Procure office equipment, supplies, software and hardware and keep track of spend in line with budget
• Implement and comply with health and safety processes
• Support the operational aspect and onboarding for all new joiners
• Ensure all contractors and suppliers provide quality service and flag any challenges in a proactive and positive manner
• Provide cover and back up support for marketing and team assistants including website updates, event support, travel arrangements and diary management

You:

• Relevant operations work experience in a professional environment
• Strong interpersonal skills
• Well educated, professional and intelligent – a bachelors degree as a minimum is preferred
• A natural problem solver who prevents challenges by thinking ahead
• Advantageous: Knowledge of Italian, Spanish or French language skills

If you want to accelerate your career growth in a leading company with exceptional vision, great colleagues and interesting work then apply today!