Office Coordinator, Boutique Finance, Mayfair

Aldrich & Co; Greater London; On-site; USD 40,149 - 66,916; Full time

Job summary

An established industry player seeks a highly organised and proactive office administrator to ensure smooth operations in a vibrant office environment. The role involves managing client interactions, overseeing office supplies and budgets, and supporting HR functions. This full-time position requires a confident individual with excellent communication skills and a flexible, problem-solving approach. Join a dynamic team and contribute to maintaining an efficient workspace where your efforts will make a significant impact.

Qualifications

• 2-4 years of experience in a similar role, ideally in finance.
• Excellent verbal and written communication skills.

Responsibilities

• Act as the first point of contact, managing client requests.
• Oversee office budgets, supplies, and HR administration.
• Plan and organise team events and meetings.

Skills

Organisational Skills

Communication Skills

Problem Solving

MS Office (Excel)

Attention to Detail

Job description

Are you highly organised and proactive and do you have a passion for organising and running an efficient office?

Do you have 2-4 years’ experience in a similar role, ideally from a boutique finance firm that operates globally and at a fast pace?

Do you enjoy being the go-to person, ensuring everything runs smoothly? From meeting and greeting clients, to overseeing office budgets, liaising with global offices and maintaining a friendly, vibrant office space.

Our client is looking for a fantastic all-rounder with a great attitude to keep the office in peak condition!

This is an in-office role.

What you’ll be doing day-to-day:

• Acting as first point of contact, answering phones and handling client requests
• Greeting clients and visitors in person; coordinating and organising meeting rooms and VC meetings
• Ordering weekly food for the office
• Maintaining office supplies including stationery, business cards and equipment
• Managing office budgets, expenses and invoice payments
• HR administration; tracking holidays, sickness, onboarding and maintaining employee handbook
• Building management; attending tenant meetings, reviewing service charges, organising maintenance
• Assisting Compliance Officer with regulatory deadlines
• Booking travel and submitting expenses
• Planning and organising team events
• Being the glue that keeps everything together!

The skills you need to bring:

• Previous experience supporting a busy office, ideally in the finance sector
• Highly organised, confident and articulate approach
• Excellent verbal and written communication skills with excellent attention to detail
• A flexible, problem solving approach to work
• Desire to be a proactive team player – in office 5 days a week
• Strong MS Office skills, especially Excel

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Venture Capital and Private Equity Principals