Office Manager

VWA Ltd; Greater London; On-site; GBP 60,000 - 70,000; Full time

Job summary

VWA Ltd in London is seeking an Office Manager to join our growing team. This central role will oversee facilities, reception, health and safety, policies, and events, with a full in-office basis five days per week.

The ideal candidate will bring exceptional organisational skills, confidentiality, and outstanding communication across a range of stakeholders, with prior experience in financial or professional services and a proactive, service‑oriented mindset.

Qualifications

• Experience as Office Manager within financial or professional services.
• Excellent communication across stakeholders.
• Strong organisational and confidentiality skills.

Responsibilities

• Manage office facilities and be the first point of contact for running of the office
• Liaise with buildings management and outsourced IT service providers
• Oversee reception services and booking systems
• Maintain health and safety of the office
• Develop and implement office policies and procedures
• Manage office costs and invoices
• Independently manage smaller events and support large-scale events
• Represent and instil the culture of the Firm in interactions

Skills

Organisational skills

Stakeholder communication

Problem solving under pressure

Confidentiality and discretion

Job description

We are currently working with a leading investment firm based in the heart of London, seeking an Office Manager to join their team; they are a market leader in their industry and have cultivated a collegial, hardworking and successful business.

Kindly note, this is a fully office-based role 5 days per week.

About the Office Manager role:

This is a central role to the London office, and will require someone who enjoys taking on a variety of responsibilities and demonstrates the ability to juggle multiple projects. The responsibilities for this Office Manager will include:

• Manage of office facilities and being the first point of contact for all matters pertaining to the running of the office
• Liaising with buildings management and outsourced IT service providers
• Oversee reception services to ensure that meeting rooms are maintained to a good standard and booking systems efficiently implemented
• Maintain the health and safety of the office
• Maintaining and developing office policies by setting up procedures to guide the operation of the office
• Maintaining costs and invoices for the office
• Independently manage smaller company events and support on large-scale event planning
• Represent and instil the culture of the Firm in all practices and interaction both internally and externally
• Additional tasks as required.

Required Skills and Experience:

• Hold prior experience as Office Manager within financial or professional services
• Have exceptional organisation skills and a highly service-orientated approach
• Able to problem-solve while keeping calm under pressure
• Maintains strict confidentiality and highly reliable
• Excellent communication skills across a range of stakeholders

Other Details:

• An opportunity to have a real impact on a successful and growing business!
• Salary up to £70K based on experience
• Core hours 9am-6pm
• Fully office-based