Office Coordinator

Confidential; Glasgow; Hybrid; GBP 17,000 - 22,000; Full time

Job summary

Confidential is seeking an Office Coordinator in Glasgow for a temporary assignment. The role supports the Scotland Mainline team within the Railway Safety division, with hybrid working 2 days in the office.

You will handle facilities queries, provide administrative support to the Glasgow office, arrange meetings and travel, and maintain records and SharePoint sites. Hours are 37 per week, pay is 13.84 per hour, until end March 2027.

Qualifications

• Strong administration and business support experience.
• Excellent organisational skills with the ability to manage workload efficiently.
• Experience maintaining records and managing databases.
• A proactive approach with the ability to adapt to evolving responsibilities.

Responsibilities

• Primary point of contact for facilities-related matters.
• Provide administrative support to colleagues in the Glasgow office.
• Organise meetings, manage diaries, and coordinate travel arrangements.
• Maintain records, databases, and SharePoint sites.

Skills

Administrative experience

Organisational skills

Record keeping

Proactive attitude

MS 365 proficiency

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Job description

Office Coordinator

Temporary Position in Glasgow

Pay per hour: 13.84

Hybrid working 2 days in the office - until end of March 2027

Hours: 37 per week Monday - Friday

About the Role:

As the Office Coordinator, you will play a key role in supporting the Scotland Mainline team, part of the Railway Safety division. Your responsibilities will include:

• Acting as a primary point of contact for facilities-related matters.
• Providing comprehensive administrative support to colleagues in the Glasgow office.
• Organising meetings, managing diaries, and coordinating travel arrangements.
• Maintaining records, databases, and SharePoint sites.

Key Responsibilities:

• Delivering exceptional administration and business support.
• Balancing multiple priorities while working with minimal supervision.
• Utilising strong IT skills, particularly in Microsoft 365 applications including Outlook, Word, Excel, and PowerPoint.
• Fostering effective communication and relationship-building with colleagues, suppliers, contractors, and building management teams.

What Our Client Is Looking For:

• Strong administration and business support experience.
• Excellent organisational skills with the ability to manage workload efficiently.
• Proven experience in maintaining records and managing databases.
• A proactive approach with the ability to adapt to evolving responsibilities.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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