Office Coordinator

Pertemps Glasgow Perms; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Job summary

Pertemps Glasgow Perms is seeking an Office Coordinator to join a busy team in Glasgow. The role focuses on keeping the office running smoothly through varied administrative tasks and proactive support.

The successful candidate will have general administration experience, strong attention to detail, and solid organisational and communication skills, with proficiency in Word/Excel and ideally Xero knowledge. This is an office-based position with a hands-on, flexible approach.

Qualifications

• Previous experience in a general administration, office support or business support role.
• Excellent attention to detail and strong organisational skills.
• Good numeracy skills and confidence with routine data entry.
• A good working knowledge of Microsoft Word and Excel.
• Knowledge of Xero would be advantageous.
• Strong written and verbal communication skills.
• The ability to prioritise tasks and work independently, while also contributing effectively within a team.
• A friendly, professional and flexible approach, with a willingness to assist wherever needed.

Responsibilities

• Providing general administrative support, including filing, scanning, photocopying and maintaining accurate records.
• Managing incoming calls, emails and post in a professional and timely manner.
• Assisting with data entry relating to invoices, purchase orders, expenses and other basic financial administration.
• Supporting compliance processes by maintaining accurate documentation and ensuring records are kept up to date.
• Assisting with scheduling, coordination and general organisational tasks.
• Preparing and updating spreadsheets, ensuring information is accurate and well presented.
• Liaising with suppliers and clients regarding general queries, including payment‑related enquiries where required.
• Monitoring and ordering office supplies, stationery and PPE.
• Helping to maintain an organised office and yard environment.
• Providing flexible administrative support across different departments to ensure the smooth running of daily operations.

Skills

General administration

Organisational skills

Attention to detail

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

Xero

Job description

Office Coordiantor

Location: Glasgow Southside

Salary: 25,000 DOE

Working Arrangement: Office-based

We are currently recruiting for an Office Coordinator to join a busy team based in Glasgow. This is an excellent opportunity for an organised and proactive individual with well-rounded administration experience who enjoys variety in their day-to-day role and takes pride in keeping an office running smoothly.

We are looking for someone with a hands‑on approach, strong attention to detail and the ability to support a range of administrative functions across the business. From maintaining accurate records and supporting compliance processes to assisting with scheduling and general office coordination, this role will be key to ensuring the smooth day‑to‑day running of the office.

Working closely with the HR Advisor and supporting colleagues across the business, your responsibilities will include:

• Providing general administrative support, including filing, scanning, photocopying and maintaining accurate records.
• Managing incoming calls, emails and post in a professional and timely manner.
• Assisting with data entry relating to invoices, purchase orders, expenses and other basic financial administration.
• Supporting compliance processes by maintaining accurate documentation and ensuring records are kept up to date.
• Assisting with scheduling, coordination and general organisational tasks.
• Preparing and updating spreadsheets, ensuring information is accurate and well presented.
• Liaising with suppliers and clients regarding general queries, including payment‑related enquiries where required.
• Monitoring and ordering office supplies, stationery and PPE.
• Helping to maintain an organised office and yard environment.
• Providing flexible administrative support across different departments to ensure the smooth running of daily operations.

We are keen to speak with candidates who have previous experience in an all‑round administration or office support role and are comfortable taking on a varied workload. You will be organised, reliable and able to manage competing priorities while maintaining a high level of accuracy.

The successful candidate will ideally have:

• Previous experience in a general administration, office support or business support role.
• Excellent attention to detail and strong organisational skills.
• Good numeracy skills and confidence with routine data entry.
• A good working knowledge of Microsoft Word and Excel.
• Knowledge of Xero would be advantageous.
• Strong written and verbal communication skills.
• The ability to prioritise tasks and work independently, while also contributing effectively within a team.
• A friendly, professional and flexible approach, with a willingness to assist wherever needed.