Office Coordinator

QuantHub; Birmingham; On-site; GBP 12,000 - 18,000; Part time

Job summary

QuantHub is seeking a part-time office coordinator for our Birmingham office. The role is light and flexible, about 3-5 hours weekly, ideal for someone seeking a small, reliable weekly commitment.

You will manage mail, plants, kitchen supplies, and coordinate with vendors. The position requires on-site presence a few times per week and comfort with errands and light purchasing.

Qualifications

• Based locally in the Birmingham area with reliable transportation.
• Comfortable running independent errands and managing small purchases/receipts.
• Reliable, detail-oriented, and trustworthy with light purchasing responsibilities.
• Friendly and comfortable being on-site a few times a week.

Responsibilities

• Sort and route incoming mail and packages
• Water and maintain office plants
• Run periodic grocery store trips to keep the kitchen stocked with snacks and drinks, collecting employee requests ahead of time
• Coordinate with our janitorial vendor to confirm cleaning standards are being met
• Keep the supply closet organized and stocked
• Handle occasional light exterior touch-ups
• Pick up meals for team meetups when employees are on-site
• Assemble and ship occasional employee swag boxes
• Make periodic post office runs
• Report and follow up on minor maintenance issues (burnt-out lightbulbs, a broken chair, thermostat acting up) with the building or landlord
• Keep an eye on general office tidiness - common areas, conference rooms after meetings
• Light exterior upkeep- sweeping the entrance, checking the parking lot for issues
• Set up and break down conference rooms for larger meetings or events (chairs, tables, AV basics)
• Be the on-site point of contact for deliveries and visitors when everyone else is in meetings

Skills

Local Birmingham resident

Reliable & detail-oriented

Independent errands

On-site availability

Job description

About the Role

QuantHub is looking for a part-time office coordinator to help keep our Birmingham office running smoothly. This is a light, flexible role- a great fit for someone looking for a small, reliable weekly commitment- around 3-5 hours per week.

Responsibilities

• Sort and route incoming mail and packages
• Water and maintain office plants
• Run periodic grocery store trips to keep the kitchen stocked with snacks and drinks, collecting employee requests ahead of time
• Coordinate with our janitorial vendor to confirm cleaning standards are being met
• Keep the supply closet organized and stocked
• Handle occasional light exterior touch-ups
• Pick up meals for team meetups when employees are on‑site
• Assemble and ship occasional employee swag boxes
• Make periodic post office runs
• Report and follow up on minor maintenance issues (burnt‑out lightbulbs, a broken chair, thermostat acting up) with the building or landlord
• Keep an eye on general office tidiness - common areas, conference rooms after meetings
• Light exterior upkeep- sweeping the entrance, checking the parking lot for issues
• Set up and break down conference rooms for larger meetings or events (chairs, tables, AV basics)
• Be the on-site point of contact for deliveries and visitors when everyone else is in meetings

Qualifications

• Based locally in the Birmingham area with reliable transportation
• Comfortable running independent errands and managing small purchases/receipts
• Reliable, detail-oriented, and trustworthy with light purchasing responsibilities
• Friendly and comfortable being on‑site a few times a week

Nice to Have

Prior experience in office administration, hospitality, or a similar support role.