Office Co-ordinator

Confidential; Greater London; On-site; GBP 25,000 - 31,000; Part time

Job summary

International Membership Organisation seeks an Office Co-ordinator on a part-time basis (2 days per week) to support smooth office operations and provide essential administrative assistance. Working closely with the Executive Assistant/Office Manager, you will help manage day-to-day administration, coordinating meetings, rooms, supplies and supplier liaison.

This FTC 12-month role is office-based and suits someone organised, personable and proactive who enjoys variety, handles confidential

Qualifications

• Administrative experience in office coordination.

Responsibilities

• Act as a welcoming and professional first point of contact for visitors and calls.
• Oversee day-to-day running of the office and maintain a well-organised environment.
• Prepare meeting rooms, organise refreshments and coordinate catering when required.
• Manage incoming post, office supplies, stationery and equipment.
• Liaise with external suppliers regarding facilities and office maintenance.
• Support health and safety checks including fire safety and first aid.

Skills

Organisational skills

Communication skills

IT skills (Microsoft Office)

Attention to detail

Time management

Independent working

Discretion

Team collaboration

Tools

Microsoft Office

Job description

Office Co-ordinator (Part-Time - 2 Days per Week)

International Membership Organisation

Merrifield Consultants are delighted to be partnering with an established International Membership Organisation to recruit a proactive, personable, and highly organised Office Co-ordinator to join their team on a part-time basis.

This is a fantastic opportunity for someone who enjoys being at the heart of an organisation, ensuring the smooth running of a busy office whilst providing valuable administrative support across a variety of activities.

The Role

Working closely with the Executive Assistant/Office Manager, you will play an integral role in ensuring the efficient day-to-day running of the office. This is a varied, hands-on position combining office co-ordination, general administration, events support and assistance with organisational awards and governance activities.

No two days will be quite the same, making this an ideal opportunity for someone who enjoys variety, takes pride in their work, and thrives in a collaborative environment.

Role Details

Job Title: Office Co-ordinator

Salary: 28,000 (pro rata)

Contract: 12 month, FTC Part-time, 2 days per week

Location: Office-based, both working days

Key Responsibilities

Office Co-ordination

• Act as a welcoming and professional first point of contact for visitors, deliveries, and general office enquiries.
• Oversee the day-to-day running of the office, ensuring a well-organised and professional working environment.
• Prepare meeting rooms, organise refreshments and coordinate catering when required.
• Manage incoming post, office supplies, stationery, and equipment.
• Liaise with external suppliers and contractors regarding office maintenance and facilities.
• Assist with routine health and safety checks, including fire safety, first aid and office security.

Administration

• Provide efficient administrative support to the Executive Assistant and wider team.
• Respond professionally to telephone and email enquiries.
• Maintain accurate electronic records, shared files, and administrative documentation.
• Assist with correspondence, document preparation, data entry, and general record keeping.
• Support updates to designated areas of the organisation's website.

Awards, Events and Governance Support

• Assist with the administration and coordination of organisational awards and prizes.
• Manage nominations, applications, correspondence, and associated deadlines.
• Support judging processes, maintain confidential records and liaise with award recipients.
• Assist with the planning and delivery of governance meetings, networking events, and other organisational activities.
• Coordinate invitations, guest lists, venues, catering, suppliers, and event materials.
• Provide practical support during events and assist with post-event administration.

Person Specification

We are looking for an enthusiastic, approachable, and dependable individual who enjoys supporting others and can confidently juggle a variety of responsibilities.

The successful candidate will ideally demonstrate:

• Excellent organisational skills, with the ability to prioritise competing tasks and meet deadlines.
• Strong written and verbal communication skills, with a professional and friendly manner.
• Confidence dealing with colleagues, visitors, suppliers, and external stakeholders.
• Good IT skills, including Microsoft Office and the ability to learn new systems.
• Excellent attention to detail and a commitment to maintaining accurate records.
• A proactive, flexible, and solutions-focused approach.
• The ability to work independently whilst being a supportive and collaborative team member.
• Discretion and professionalism when handling confidential information.
• Previous experience within a membership organisation, charity, professional body, or not-for-profit environment would be advantageous, although not essential.

Why Apply?

This is an excellent opportunity to join a respected, purpose-driven international organisation where your contribution will be genuinely valued.

Offering a varied workload, a collaborative working environment and the opportunity to support a range of interesting organisational activities, this position would suit someone seeking a rewarding part-time role where they can make a real difference.

Merrifield Consultants are committed to promoting equality, diversity and inclusion and welcome applications from candidates of all backgrounds.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.