Office Assistant

Broadgate; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Broadgate is seeking an Office Assistant to join our in-office team in London. You will thrive on variety and become the reliable hub for day-to-day admin and operations.

With 3+ years in a professional office, especially within financial services, you will manage supplies, room bookings, visitor coordination, and events while supporting the management team with minute-taking, travel plans, and diary support. Fire Warden/First Aid training provided if needed.

Qualifications

• 3+ years in a similar professional office environment within financial services.
• Office management/Team Assistant experience.
• Ability to manage multiple stakeholders and shifting priorities.
• Proactive, positive mindset.

Responsibilities

• Keep the office running smoothly: supplies, security passes, room bookings, supplier contracts, equipment.
• Be the first point of contact for office queries.
• Coordinate visitors and liaise with reception and security.
• Support internal events and help the office feel like a good place to be.
• Provide hands-on admin support to the management: minute-taking, meeting coordination, travel arrangements, and diary support.
• Take on Fire Warden and First Aid responsibilities (training provided if you're not already certified).

Skills

Office management

Team assistance

Stakeholder management

Diary management

Job description

We're looking for an Office Assistant who thrives on variety and takes real pride in being the person everyone can rely on. No two days look quite the same and that's what makes this an interesting opportunity!

It is an in-office position, so you will be at the centre of everything which adds another exciting element to this role!

Responsibilities include:

• Keeping the office running smoothly - supplies, security passes, room bookings, supplier contracts, equipment
• Being the first point of contact for office queries
• Coordinating visitors and liaising with reception and security
• Supporting internal events and helping the office feel like a good place to be
• Providing hands-on admin support to the management team, eg. minute-taking, meeting coordination, travel arrangements, and diary support
• Taking on Fire Warden and First Aid responsibilities (training provided if you're not already certified)

Requirements:

• At least 3 years in a similar professional office environment within financial services
• Office management and/or Team Assistant experience
• Comfortable managing multiple stakeholders and shifting priorities
• A proactive, positive mindset