Administrative Assistant, Hedge Fund

Ise Recruitment; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Ise Recruitment partners with a leading global hedge fund to recruit a Team Assistant for their London office. You will support day-to-day office operations, Front of House, and provide essential administrative assistance to executives and teams in a fast-paced, client-facing environment.

In this role you will coordinate meeting rooms, welcome visitors, manage office supplies, assist with health and safety procedures, and help deliver a best-in-class workplace experience across London (and

Qualifications

• Previous experience in a Team Assistant or Front of House role.
• Strong organisational skills managing multiple priorities.
• Excellent communication and interpersonal abilities.
• Proactive, hands-on approach with ownership.
• Proficient in Microsoft Office.

Responsibilities

• Front of House & Client Experience: Welcome clients, manage meeting room bookings, escort guests, maintain presentation standards, support VIP visits.
• Facilities & Office Operations: Coordinate maintenance, manage supplies for London and Paris offices, handle post and deliveries, support health and safety and vendor management.
• Team Support: Provide admin support to EAs and teams, assist with events and catering, coordinate travel, prepare reports and documentation, cover Front of House Manager.

Skills

Organisation & prioritisation

Communication

Attention to detail

Proactive approach

Microsoft Office

Tools

Microsoft Office

Job description

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service? We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience. Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

Front of House & Client Experience

• Welcoming clients, visitors and guests with professionalism and warmth
• Managing meeting room bookings and coordinating room set-up requirements
• Escorting guests, offering refreshments and ensuring a seamless visitor experience
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
• Supporting VIP visits and high-profile meetings

Facilities & Office Operations

• Coordinating office maintenance, repairs and supplier relationships
• Managing office supplies and pantry stock across London and Paris offices
• Handling incoming and outgoing post, couriers and deliveries
• Supporting health and safety procedures, visitor management and security processes
• Maintaining office equipment and arranging servicing where required
• Processing invoices and assisting with vendor management

Team Support

• Providing administrative support to Executive Assistants and wider business teams
• Assisting with internal events, meetings and catering arrangements
• Coordinating travel bookings and logistics when required
• Preparing reports, presentations and project documentation
• Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands-on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.