Office Manager - Mayfair

Lavender Jones Recruitment; City Of London; On-site; GBP 42,000 - 66,000; Full time

Job summary

Lavender Jones Recruitment seeks an experienced Office Manager for a Private Equity firm in Mayfair. You will run daily office operations, facilities, and supplier contracts; handle onboarding/offboarding and offer letters; oversee a team of EAs and receptionists.

Discretion, problem-solving, and conflict management are essential. The role emphasizes coordination with property management, vendors, and travel services, with a focus on maintaining high-class office standards and efficient

Qualifications

• 5+ years of Office Manager experience in private equity or fast-paced financial settings.
• Bachelor's degree required.
• Excellent organisational and communication skills.
• Strong vendor and facilities management capabilities.

Responsibilities

• Oversee day-to-day office operations and facilities management.
• Coordinate with vendors and contractors for space and repairs.
• Manage invoices and budgeting for office expenses.
• Lead HR-related tasks such as onboarding and offboarding.
• Supervise EAs and receptionists and maintain office policies.

Skills

Office management

Facilities management

Vendor management

HR coordination

Discretion & problem solving

Education

Bachelor's degree

Tools

MS Office

Travel booking tools

HR systems

Job description

Office Manager for Private Equity Firm in Mayfair, Competitive Salary and Bonus/Benefits

This prestigious private equity firm in Mayfair is looking for a professional, proactive, work-minded Office Manager to run their medium sized office. The Office Manager is responsible forthe daily office operations, facilities, maintenance (mechanical, electrical), cleaning, and managing contracts with suppliers. The Office Manager will also handle some HR matters like onboarding, offboarding, and issuing offer letters and will have a team of EAs and receptionists report into them.They are looking for an Office Manager who isdiscreet, confident, unflappable, used to juggling demands, and finding solutions to problems. The Office Manager will possess empathy, be supportive, collaborative, objective, and able to deal with conflict when needed.

Office Management Duties:

Operations:

• Responsible for the overall administration of office operations and facilities management.
• Provide ongoing analysis of space options to Management
• Work with building management, vendors, and contractors to resolve issues
• Work with vendors and contractors on space repairs, maintenance, ensuring space maintains a Class A level of quality.
• Maintain relationships with property management, vendors, contractors, and security.
• Schedule all routine service and maintenance including carpet/tile cleaning; painting, a/c; kitchen equipment, etc. and keep maintenance calendar current.
• Request and review work orders, bids, and proposals from vendors.
• Process all invoices for the office and ensure payment is made in a timely manner.
• Ensure that the office is in compliance with the disaster contingency plan.
• Maintain relationships with the corporate travel agency, ensuring travel policies are followed, high level of service is provided to travellers and that the firm receives the best pricing options.
• Monitor travel reports and daily travel log.
• Event planning.
• Other operations tasks and projects as assigned.

Human Resources:

• Responsible for setting performance standards, professional growth and development plans, team meetings for your direct reports, as well as other supervisory responsibilities as needed.
• Assist with the two annual review cycles, (June and December) managing the performance evaluation process to ensure timeliness and completeness.
• Assist with the annual benefit review and open enrolment process.
• Responsible for new hire and termination processes, including background checks.
• Manage new employee orientation including distribution and explanation of benefit program materials.
• Maintain personnel files and employee census information

This is an exciting opportunity for an Office Manager with 5+ years’ experience within private equity or a similarly fast paced, financial setting. A degree is required

Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants