Office and Executive Assistant

The Preston Associates; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Lunch provided when in office

25 days holiday + bank holidays

Onsite training and support

Job summary

The Preston Associates is seeking an experienced Executive Assistant for its London office. You will be the first point of contact, manage complex diaries, and support two executive coaches within a small, busy team.

Role requires coordinating travel, preparing presentations, and handling confidential information. Hybrid role (4 days in office, 1 day WFH) with 25 days holiday plus bank holidays. Competitive salary and bonus system.

Qualifications

• Experience of diary management and scheduling.
• Competent with all Microsoft Office packages.
• Must be able to reliably commute to London.
• Strong written English and professional communication.

Responsibilities

• Greet visitors and manage front desk communications.
• Maintain tidy office and project a professional image.
• Operate switchboard and relay messages.
• Arrange mail, deliveries and office supplies.
• Organise daily lunch arrangements.
• Support Global Operations and other staff as needed.

Skills

Diary management

Communication

Organisational skills

Telephone manner

Tools

Microsoft Office

Job description

An opportunity to join the London office of an international Executive Coaching firm in a role with extensive responsibility. This role is suited to someone who enjoys working within a small, tight-knit and busy team but who can also work independently with confidence.

You will be the first point of contact for visitors and callers and responsible for the maintenance and care of the office. As an Executive Assistant, you will be supporting 2 busy but highly personable and approachable Executive Coaches in TPA. You will be responsible for coordinating complex diary and travel arrangements for your coaches as well as providing general office admin and support to the Operations Team.

In return you will be completely supported in your role, constantly learning new skills and be a part of a friendly team who are always willing to help each other.

KEY RESPONSIBILITIES

• Greet and welcome visitors to the coaching spaces, offer teas and coffees and inform the relevant member of staff of their arrival.
• Monitor and ensure that the office and coaching spaces are kept tidy and project a business-like image.
• Operate the main switchboard during office hours; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on.
• Arrange and accept deliveries by post or courier and inform the relevant member of staff of their arrival.
• Provide and maintain office supplies.
• Organise and collect lunch arrangements for the office and clients daily.
• Provide support to the Global Operations Team and contribute in other ways to the effective functioning of TPA as required and provide cover for other support staff when necessary.
• Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.

EA Responsibilities:

• Extensive diary management for 2 executive coaches, with the opportunity to support more coaches after a successful probation period.
• Organising travel and accommodation.
• Formatting and typing presentations and other correspondence as required.
• Treating all information as confidential.
• Willing to occasionally work outside of office hours when required.

FURTHER DETAIL:

• Experience of diary management and scheduling.
• Competent with all Microsoft Office packages.
• Must be able to reliably commute and work in London.
• Polite and confident telephone manner.
• Comfortable working under pressure for a demanding team.
• A warm team player who is extremely organised.
• Confident and professional communicator with all levels of seniority.
• Excellent standard of written English.
• Exceptional attention to detail.
• Flexible.
• Committed to quality and accuracy.
• Ability to troubleshoot and resolve technical issues efficiently.
• Competitive salary and bonus system.
• Onsite training and support.
• 25 days holiday per annum + bank holidays and time off between Christmas to New Year.
• Lunch paid for when in office.

SALARY

Plus annual discretionary bonus.

Office hours – 09:00am-5:30pm. Hybrid role of 4 days in the office and 1 day working from home.

ABOUT THE PRESTON ASSOCIATES

The Preston Associates is a leading Executive Coaching firm which develops individuals, teams and organisations internationally. Founded in London in 2003, it now provides some of the most experienced and highly-qualified Executive Coaching consultants for clients in the UK and across the world. The company is managed from the Head Offices in Knightsbridge, London where a team of 6 operational staff are based full time.