Office Administrator & Team Support — Growth Opportunity

Confidential; Crawley; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Supportive working environment

Opportunity to grow with the business

Job summary

Confidential is seeking an Office Administrator/Administrative Assistant in Crawley, Surrey. This full-time position involves varied administrative duties, client coordination, and support for a small team to ensure smooth daily operations.

You will handle office systems, onboarding, invoicing support, and document management, working with a professional, discreet approach. Experience in professional services is a plus, with competitive pay offered depending on experience.

Qualifications

• Essential: strong organisational and time-management skills
• Essential: excellent written and verbal communication
• Essential: high attention to detail and accuracy
• Essential: confident using Microsoft Office
• Essential: ability to manage multiple tasks and prioritise workload
• Essential: professional, reliable, and discreet
• Desirable: previous administrative or office-based experience

Responsibilities

• Answering and directing phone calls professionally
• Maintaining accurate records and internal systems
• Filing, document management, and data entry
• Diary management and scheduling
• Assisting with onboarding new clients
• Preparing standard documents and correspondence
• Updating client records and case progress notes
• Liaising with third parties (e.g. clients, partners, service providers)
• Raising invoices and tracking payments
• Supporting directors with ad-hoc administrative tasks
• Ensuring internal processes are followed and documented

Skills

Organisational skills

Time management

Communication

Attention to detail

Multitasking

Discretion

Professionalism

Tools

Microsoft Office

Job description

Confidential is seeking an Office Administrator/Administrative Assistant in Crawley, Surrey. This full-time position involves varied administrative duties, client coordination, and support for a small team to ensure smooth daily operations.

You will handle office systems, onboarding, invoicing support, and document management, working with a professional, discreet approach. Experience in professional services is a plus, with competitive pay offered depending on experience.