Office Administrator - Fostering Services (Dundee)

Polaris; Dundee; Sur place; GBP 21 000 - 26 000; Plein temps

Avantages offerts par ce poste

30 days annual leave rising to 35

Life Assurance x2

Employee Discount Scheme

Medical Cash Plan

Free on-site parking

Résumé du poste

Fostering People Scotland is seeking an Administrator for a full-time, permanent position based in Dundee. The role involves a broad range of administrative tasks, professional phone handling, mail management and welcoming visitors, with duties aligned to QA and HR standards.

PVG level 1 check is required. Key benefits include 30 days’ annual leave rising to 35 with service, bank holidays, Life Assurance x2, Employee Discount Scheme, Medical Cash Plan and free on-site parking.

Qualifications

• Previous experience in an office setting as Administrator or Administrative Assistant.
• Experience with Microsoft Office applications: Word, Excel, Outlook and PowerPoint.
• Ability to communicate effectively with people at all levels.
• Able to work flexibly in a high-pressure environment with changing priorities and demands.
• High attention to detail with strong prioritisation and accuracy.

Responsabilités

• Undertake a wide range of administrative tasks using keyboard, office and IT skills.
• Answer telephone calls in a professional manner and pass messages promptly.
• Manage incoming mail and arrange outgoing mail.
• Greet visitors in a friendly, efficient manner while observing health and safety policies.
• Ensure administration aligns with Quality Assurance and HR standards and practices.
• Archive files and documentation in line with contractual requirements.
• Take minutes and action points at meetings as required.
• Coordinate foster carer training, hotel bookings and records maintenance.
• Support regional compliance oversight for foster carer approvals and placements.
• Produce reports using internal Charms database and input data into systems.

Connaissances

MS Office suite

Communication skills

Attention to detail

Prioritisation under pressure

Outils

Word

Excel

Outlook

PowerPoint

Description du poste

Fostering People Scotland is seeking an Administrator for a full-time, permanent position based in Dundee. The role involves a broad range of administrative tasks, professional phone handling, mail management and welcoming visitors, with duties aligned to QA and HR standards.

PVG level 1 check is required. Key benefits include 30 days’ annual leave rising to 35 with service, bank holidays, Life Assurance x2, Employee Discount Scheme, Medical Cash Plan and free on-site parking.