Administrative Assistant – Dundee Office-Based

Fostering People Ltd.; Scotland; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Annual leave 30 days

Life Assurance x2

Employee Discount

Medical Cash Plan

Free parking

Job summary

Fostering People Scotland is seeking an Administrator to join the Dundee office on a full-time, permanent basis. The role focuses on a wide range of administrative tasks, professional phone manner, and efficient mail and visitor handling.

You will ensure compliance with QA and HR standards, maintain records, take minutes, coordinate foster carer training, and handle data input across in-house systems. The position includes 30 days leave and on-site parking.

Qualifications

• Previous experience in an office as Administrator or Administrative Assistant.
• Experience with Microsoft Word, Excel, Outlook and PowerPoint.
• Clear communication with people at all levels.
• Ability to work flexibly under pressure with changing priorities and demands.
• High attention to detail and accuracy.

Responsibilities

• Undertake a wide range of administrative tasks using keyboard, office and IT skills.
• Answer telephone calls professionally and pass messages promptly.
• Manage incoming and outgoing mail and franking/posting.
• Greet visitors efficiently and observe health and safety.
• Ensure tasks align with QA and HR standards and policies.
• Archive files and documentation according to requirements.
• Take minutes and action points at meetings when required.
• Coordinate foster carer training, hotel bookings and record maintenance.
• Oversee regional compliance regarding foster carer approval and placements.
• Report using the Charms database.
• Input data and manage documentation across in-house systems.

Skills

Word

Excel

Outlook

PowerPoint

Tools

Charms database

Job description

Fostering People Scotland is seeking an Administrator to join the Dundee office on a full-time, permanent basis. The role focuses on a wide range of administrative tasks, professional phone manner, and efficient mail and visitor handling.

You will ensure compliance with QA and HR standards, maintain records, take minutes, coordinate foster carer training, and handle data input across in-house systems. The position includes 30 days leave and on-site parking.