Administrator

Leaving Care Solutions Limited; Dykes of Gray; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

30 days’ annual leave

Life Assurance x2

Employee Discount Scheme

Medical Cash Plan

Free on-site parking

Job summary

Fostering People Scotland is seeking an Administrator to join our office-based team in Dundee. You will perform a broad range of administrative duties, handle communications, manage mail, and ensure processes meet QA and HR standards. The role requires strong IT skills and experience in an office setting.

You will greet visitors, coordinate training logistics, and assist with data entry and documentation across several internal systems, all while maintaining accuracy and attention to detail.

Qualifications

• Previous experience working within an office setting as an Administrator or Administrative Assistant.
• Experience with Microsoft Office applications: Word, Excel, Outlook and PowerPoint.
• Excellent verbal and written communication skills across all levels.
• Ability to work flexibly in a high-pressure environment with changing priorities and demands.
• High attention to detail and accuracy in all tasks.

Responsibilities

• Undertake a wide range of administrative tasks using office IT skills.
• Answer telephone calls professionally and pass messages promptly.
• Manage incoming mail and prepare outgoing mail.
• Greet visitors in a welcoming manner observing health and safety.
• Ensure tasks align with QA and HR standards and practices.
• Archive files according to contractual requirements and policies.
• Take minutes at meetings when required.
• Coordinate foster carer training and hotel bookings, maintaining records.
• Support regional compliance monitoring for foster carers and placements.
• Input data and manage information using in-house systems.
• Operate MS Office applications to produce documents and reports.

Skills

Communication

Flexibility

Attention to detail

Administrative experience

Tools

Word

Excel

Outlook

PowerPoint

Job description

Fostering People Scotland
Administrator
Contract: Full Time, Permanent
Base Location: Dundee
Working Arrangement: Office Based
Basic Salary: £23,529.57 per annum
Benefits: 30 days’ annual leave, rising to 35 days with length of service, plus bank holidays, Life Assurance x2, Employee Discount Scheme, Medical Cash Plan and free on-site parking

About Us

Fostering People Scotland is an innovative and developing fostering provider with a ‘Very Good’ inspection rating. We have a reputation for providing exceptional support to our children, foster carers and dedicated staff team. Established in Scotland in 2012, our reputation and positive approach have enabled us to achieve growth in the fostering sector.

Duties Include:

• Undertake a wide range of administrative tasks and duties using keyboard, office and IT skills.
• Answer telephone calls in a professional manner, ensuring all messages are passed on promptly.
• Manage incoming mail, allocating as appropriate and frank/prepare and post outgoing mail.
• Greet visitors in an efficient, welcoming and friendly manner, ensuring that health and safety is observed at all times.
• Ensure all administrative tasks are undertaken in line with Quality Assurance and HR operational standards, policy and practice.
• Archive files and other documentation in accordance with current contractual and operational requirements.
• Take minutes/action points at meetings where required/directed.
• Co-ordinate foster carer training, hotel bookings and maintenance of records.
• Coordinate and assist in the overview of regional compliance with regard to foster carer approval and children in placement.
• Reporting using the Charms database.
• Input data, upload documentation and manage use of information using a variety of in-house bespoke business systems.
• Previous experience working within an office setting as an Administrator or Administrative Assistant
• Experience of Microsoft Office applications: Word, Excel, Outlook and PowerPoint
• Ability to communicate effectively with people at all levels
• Ability to work flexibly in a highly pressured environment with changing and conflicting priorities and demands
• High attention to detail with a keen sense of priority whilst ensuring accuracy of work

Fostering People Scotland is an equal opportunities employer and is a Disability Confident Employer. The successful applicant will be subject to a PVG check at level 1.