Office Administrator (Fixed Term Contract) (UK)

Aero Tec Laboratories Ltd (ATL); Milton Keynes; On-site; GBP 1,515,000 - 2,066,000; Full time

Benefits offered by this job

33 days annual leave

Employee Assistance Programme

Health plan

Sickness pay

Cycle to Work Scheme

Refer a Friend Scheme

Job summary

Aero Tec Laboratories Ltd (ATL) in Milton Keynes is recruiting an Office Administrator on a fixed-term contract lasting eight weeks, starting 24 September. You will report to the Office and H&S Manager and handle general administration, shipping coordination, invoicing, and payments from customers and suppliers.

The role requires proficiency in Microsoft Office and experience dealing with multiple stakeholders.

Qualifications

• Proficiency in Microsoft Office.
• Experience dealing with multiple stakeholders.
• Relevant professional experience in administration or similar role.

Responsibilities

• Coordinate servicing processes and manage day-to-day duties.
• Oversee IPR processes and related administrative tasks.
• Coordinate shipping processes and ensure timely deliveries.
• Produce paperwork per shipment/destination/customer requirements.
• Ensure shipments with licenses are compliant and update the Export Log.

Skills

Microsoft Office proficiency

Stakeholder management

Relevant professional experience

Job description

We are a manufacturing company in Milton Keynes, who craft flexible fuel tanks for many industries. This includes motorsport, automotive, marine, aerospace, defence and aviation, to name a few! We are the leading manufacturer in our field and exclusively supply all of the teams on the Formula 1 grid.
We work with some world-famous brands and craft a safety product, meaning quality is of the utmost importance to us.

Job Overview

As Office Administrator, you will report to the Office and H&S Manager and be responsible for general administration. You will also assist in coordinating the shipping & servicing process arranging collections & deliveries for customers and suppliers, as well as invoicing and collecting payments.

Please note that this is a Fixed Term Contract from Thursday 24th September and is expected to last for 8 weeks).

Responsibilites

Main Duties:

• Responsible for Servicing process ensuring all day-to-day duties are carried out,
• Responsible for IPR process ensuring day-to-day duties are carried out,
• Responsible for Shipping process ensuring day-to-day duties are carried out,
• Ensuring paperwork is produced in line with individual shipment/destination/customer requirements,
• Ensuring that shipments requiring licenses are shipped correctly, while maintaining & updating the Export Log accurately,
• Requesting and processing payments from customers,
• General admin tasks as required,
• Involvement in projects as required,
• Answer telephone calls and directing them to the correct person or department,
• Cross-skill with other admin roles to support other departments where required,
• Make continual improvement suggestions and implement approved changes,
• Order stationery, uniform and any ad-hoc items required for the business,
• Raising Purchase Orders within the system when required, ensuring accuracy is maintained at all times,
• Supporting the Health & Safety manager with ad-hoc admin tasks and testing,
• Use environmentally sustainable practices in accordance with our environmental policy,
• Seek ways to reduce waste and energy usage in accordance with our environmental objectives,
• All employees are responsible for taking reasonable care of their own health and safety and that of others who may be affected by their actions, and for complying with all company health and safety policies, procedures, and training.

You may be required to complete other tasks, as required by the business.

Requirments

• Proficiency in Microsoft Office
• Experience of dealing with multiple stakeholders
• Relevant professional experience

The Package

• 33 days’ annual leave
• Employee Assistance Programme
• HSF Health Plan
• Company sickness pay
• Cycle to Work Scheme
• Refer a Friend Scheme

We will be actively interviewing and once the successful applicant has been offered, the role will be closed.
ATL do not offer Tier 2 Sponsorship. Applicants must have a right to work in the UK prior to application.