Office Administrator – 12 month FTC

Fusion Energy Base; Abingdon; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Bonus up to 7% performance

Final salary defined benefits pension

25 days annual leave + 2.5 privilege +

8 Bank Holidays

Site closure 3 days at Christmas

Flexible working options

Job summary

UKAEA Culham seeks an Office Administrator for a 12-month FTC to support the Fusion Partner Office, coordinating the partnership between UKAEA and UKFE. You will manage governance, timesheets and records, schedule meetings, take minutes, and ensure documentation is accurate for audit and reporting.

This role requires proactive process improvement and strong admin experience. Based at Culham, it offers flexible working options, a competitive salary and excellent pension benefits.

Qualifications

• A relevant administrative or business support qualification, such as NVQ Level 2/3 in Business Administration.
• Experience providing administrative support within a busy office environment.
• Confident use of Microsoft Office applications including Outlook, Word, Excel and Teams, with the ability to learn new systems quickly.
• Experience managing shared inboxes and responding to queries in a timely manner.
• Experience supporting meetings, including preparing agendas, taking minutes and tracking actions.
• Experience maintaining accurate records and carrying out data checks.

Responsibilities

• Manage the Fusion Partner Office shared inbox, prioritising and responding to enquiries and escalating where appropriate.
• Take ownership of assigned administrative processes, ensuring accurate and timely delivery.
• Support internal approval processes through the CARS system, monitoring progress and following up on outstanding actions.
• Maintain and administer timesheet processes, ensuring records are accurate and up to date.
• Support meetings through scheduling, agenda preparation, minute-taking and action tracking.
• Carry out mandatory data checks, identifying discrepancies and supporting their resolution.
• Maintain accurate and accessible records and documentation to support governance, audit and reporting.
• Provide general administrative support, including scheduling meetings, preparing materials and coordinating activities across teams.
• Act as a point of contact for administrative queries from internal and external stakeholders.
• Identify opportunities to improve administrative processes and ways of working.

Skills

NVQ Level 2/3 in Business Admin

Administrative experience

MS Office (Outlook, Word, Excel, Teams

Shared inbox management

Meetings support (agendas, minutes,追踪)

Data checks & governance

Education

NVQ Level 2/3 in Business Administration

Tools

Outlook

Word

Excel

Teams

Job description

Office Administrator – 12 month FTC

Overview of Responsibilities

About us

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA leads the way in realizing fusion energy, partnering with industry and research organisations to achieve ground-breaking advancements. Our goal is to bring fusion electricity to the grid by developing the power stations of tomorrow and the skilled workforce to deliver them.

About the job

As Fusion Partner Office Administrator, you’ll provide administrative support to the team coordinating the partnership between UKAEA and UK Industrial Fusion Solutions (UKFE), helping to enable delivery of the STEP programme. You’ll support governance, maintain accurate records and help ensure partnership activities run smoothly and efficiently.

What You’ll be Doing

• Manage the Fusion Partner Office shared inbox, prioritising and responding to enquiries and escalating where appropriate.
• Take ownership of assigned administrative processes, ensuring accurate and timely delivery.
• Support internal approval processes through the CARS system, monitoring progress and following up on outstanding actions.
• Maintain and administer timesheet processes, ensuring records are accurate and up to date.
• Support meetings through scheduling, agenda preparation, minute-taking and action tracking.
• Carry out mandatory data checks, identifying discrepancies and supporting their resolution.
• Maintain accurate and accessible records and documentation to support governance, audit and reporting.
• Provide general administrative support, including scheduling meetings, preparing materials and coordinating activities across teams.
• Act as a point of contact for administrative queries from internal and external stakeholders.
• Identify opportunities to improve administrative processes and ways of working.

What You’ll Bring

• A relevant administrative or business support qualification, such as NVQ Level 2/3 in Business Administration
• Experience providing administrative support within a busy office environment.
• Confident use of Microsoft Office applications including Outlook, Word, Excel and Teams, with the ability to learn new systems quickly.
• Experience managing shared inboxes and responding to queries in a timely manner.
• Experience supporting meetings, including preparing agendas, taking minutes and tracking actions.
• Experience maintaining accurate records and carrying out data checks.

Benefits

• A salary of £29328
• Up to 7% corporate performance bonus
• Final salary defined benefits pension scheme with an equivalent of 21.5% employer pension contribution
• 25 days annual leave plus 2.5 privilege days; 8 Bank Holidays
• 3 days of site closure over Christmas break
• Flexible working options plus family-friendly leave provisions

Our commitment to ED&I

UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, inclusion and accessibility, and strive to ensure fair representation across our workforce.

As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates. We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made on merit and further information can be found here.

Salary

£29,328 + excellent benefits including outstanding pension

Programme

Projects & Programme Management Office

Department

Projects & Programme Management Office

Discipline

Administrative

Site Location

UKAEA Culham, Oxfordshire

Type of Employment

Full-time

Reference Number

REF4485R