Office Administrator - Estate Agency

Additional Resources Ltd; Greater London; Presencial; GBP 28 000 - 32 000; Tempo integral

Resumo da oferta

Additional Resources Ltd is recruiting an Office Administrator to support both Sales and Lettings in a busy estate agency. The role involves maintaining property and client records, preparing documents, updating portals, and coordinating appointments to ensure smooth day-to-day operations.

You will also assist with invoicing, compliance and general office tasks while liaising with vendors, landlords, buyers and tenants.

Qualificações

• Previous experience as Office Administrator or in a similar role.
• Estate agency experience is preferred but not required if strong admin skills are shown.
• Good IT skills with Microsoft Office proficiency.
• Strong organisational abilities and attention to detail.

Responsabilidades

• Maintaining accurate property and client records.
• Preparing property particulars, brochures, listings and related documentation.
• Updating property portals and internal databases.
• Coordinating appointments, viewings and meetings.
• Supporting sales and lettings administration from instruction through to completion or move-in.
• Preparing tenancy and property-related documentation.
• Liaising with vendors, landlords, buyers, tenants, contractors and stakeholders.
• Handling incoming calls, emails and general enquiries.
• Monitoring correspondence, responding promptly and following up on outstanding actions.
• Assisting with invoicing, expenses and general office administration.

Conhecimentos

Organisational skills

Communication skills

Attention to detail

Strong IT skills

Ferramentas

Microsoft Office

Descrição da oferta de emprego

An opportunity has arisen for an Office Administrator to join a well-established independent estate agency with a strong presence in the local residential property market.

As an Office Administrator, working across both Sales and Lettings, you will provide essential administrative support to the branch and help ensure the smooth day-to-day running of the office.

This role offers salary range of £28,000 - £32,000 (DOE) and benefits.

You will be responsible for:

• Maintaining accurate property and client records.
• Preparing property particulars, brochures, listings and related documentation.
• Updating property portals and internal databases.
• Coordinating appointments, viewings and meetings.
• Supporting sales and lettings administration from instruction through to completion or move-in.
• Preparing tenancy and property-related documentation.
• Liaising with vendors, landlords, buyers, tenants, contractors and other stakeholders.
• Handling incoming calls, emails and general enquiries professionally.
• Monitoring correspondence, responding promptly and following up on outstanding actions.
• Supporting compliance by maintaining accurate and up-to-date records and paperwork.
• Assisting with invoicing, expenses and general office administration.

What we are looking for:

• Previously worked as an Office Administrator or in a similar role.
• Experience in estate agencies, property offices would be beneficial, although strong administration experience within a fast-paced, customer-facing environment will also be considered.
• Understanding of sales and/or lettings processes, property portals and estate agency systems would be preferred.
• Skilled in IT with good knowledge of Microsoft Office.
• Strong organisational skills with strong attention to detail.
• Confident communicator with a professional telephone manner.
• Able to manage multiple tasks and adapt to changing priorities.

The candidates from the following backgro