Proactive Document Controller & Office Administrator

Confidential; Greater London; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

20 days holiday

Bank holidays

Christmas shutdown

Pension

On site parking

Job summary

Confidential, based in Hornchurch, Essex, is seeking an organised Office Administrator & Document Controller to join a busy team on a permanent basis. You will provide essential administrative support to Directors, Contracts Managers and site teams while ensuring project documentation remains compliant and easily accessible.

The role requires strong organisational and communication skills, with proficiency in Microsoft 365 (Outlook, Word, Excel).

Qualifications

• Previous office administration experience.
• Strong organisational and multitasking abilities.
• Excellent attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft 365, including Outlook, Word and Excel.
• Ability to work independently and use initiative.
• A professional, reliable and proactive approach.

Responsibilities

• Oversee day-to-day office administration and support Directors and Contracts Managers.
• Maintain project documentation, filing systems, and document control processes.
• Coordinate meetings, diaries, travel, and site visits.
• Manage supplier and subcontractor records and onboarding paperwork.
• Support compliance activities including renewals, certifications and training records.
• Assist HR administration, onboarding and employee records.
• Coordinate office supplies, facilities and company vehicle administration.
• Track project actions and deadlines; ensure filing systems are accurate.
• Communicate professionally with clients, suppliers, subcontractors and staff.

Skills

Office administration

Organisation

Attention to detail

Communication

Microsoft 365

Outlook

Word

Excel

Independent working

Job description

Confidential, based in Hornchurch, Essex, is seeking an organised Office Administrator & Document Controller to join a busy team on a permanent basis. You will provide essential administrative support to Directors, Contracts Managers and site teams while ensuring project documentation remains compliant and easily accessible.

The role requires strong organisational and communication skills, with proficiency in Microsoft 365 (Outlook, Word, Excel).