Office Administrator - Belfast TK Elevator UK Ltd

thyssenkrupp Elevator; Belfast City District; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

34 days holiday (incl. bank holidays)

Pension scheme

Health cash plan

Life Assurance

Gym membership subsidy

Employee Assistance Programme

Refer a Friend

Job summary

thyssenkrupp Elevator in Belfast seeks an organised Office Administrator to provide day-to-day administrative support. You will manage mail, calls and queries, assist with service schedules for engineers, log calls and despatch engineers, and handle files to ensure daily procedures run smoothly.

The role requires strong organisational and communication skills and proficiency in Microsoft Office. The company offers a competitive salary, 34 days holiday, a pension scheme and health benefits.

Qualifications

• Experience working in an administration role.
• Strong organisational and administrative skills.
• Proficiency in Microsoft Office.
• Excellent customer service and problem-solving abilities.

Responsibilities

• Manage day-to-day administration tasks including incoming/outgoing mail, calls and queries.
• Assist in the creation and maintenance of service schedules for engineers.
• Logging calls and despatching engineers.
• Assisting with client requests, including upload of worksheets where required and providing additional administrative support.
• Closing work orders; raising purchase orders.
• Organising and collating files and documents.
• Printing, scanning and copying documents; assist with other ad hoc tasks.

Skills

Organisational skills

Administrative experience

Microsoft Office

Customer service

Communication skills

Deadline oriented

Tools

Microsoft Office Suite

Job description

We are moved by what moves people, by what moves the world and in our ever-growing cities. Through honesty, transparency, and a commitment to colleagues and clients, they foster a culture of entrepreneurship, passion, and responsibility. With unique engineering expertise, we provide comprehensive support for urban mobility, ensuring safety and efficiency in vertical transportation throughout the lifecycle.

We are looking for an organised Administrator to join our Belfast team, to provide day to day administrative support to by undertaking a wide variety of business administrative duties ensuring all daily procedures run smoothly.

As an Office Administrator, your day to day will include:

• Manage all day-to-day administration task including, incoming/outgoing mail, calls and queries
• Assisting in the creation and maintenance of service schedules for engineers
• Logging calls and despatching engineers
• Assisting with client requests internal and external, including upload of worksheets where required and providing additional administrative support
• Closing work ordersRaising purchase orders
• Organising and collating files and documents
• Printing, scanning and copying documents
• Assist with other ad hoc tasks as required

• Experience working in an administration role
• Highly motivated and hardworking
• Positive attitude and effective communicator
• Strong organisational and administrative skills
• Competency for working independently and as part of a team
• Capable of working to deadlines
• Demonstrated exceptional customer service and problem-solving skills
• Proficiency in Microsoft Office

• Competitive salary paid on a monthly basis
• 34 days holiday, inclusive of bank holidays
• Attractive company pension scheme
• Health cash plan provided, allows you to claim towards health costs. For example, dental, optical, physiotherapy, chiropody and more.
• Life Assurance Scheme - 4x annual salary
• Free access to premium health and wellbeing apps
• Subsidised gym membership
• Industry-leading enhanced maternity and paternity provision
• Multiple salary sacrifice benefits including Electric Cars and Cycle2Work
• Long Service award scheme, with holiday benefits
• Employee Assistance Programme
• Refer a friend scheme