Office Administrator Apprentice

CITIPOST LIMITED

Swanwick CP

On-site

GBP 12,000 - 16,000

Full time

2 days ago

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Job summary

CITIPOST LIMITED in the United Kingdom is offering an Administrative Apprentice role to join a busy, supportive team. The position leads to a Level 3 Business Administrator apprenticeship with West Nottinghamshire College.

Working hours are Monday to Friday, 09:00 to 17:00, for up to 1 year 6 months. You will gain hands-on admin experience, support the Head of HR and other departments, and develop essential IT and communication skills.

Qualifications

Essential GCSE English (grade 4) required.
Essential GCSE Maths (grade 4) required.
Strong communication and IT skills.

Responsibilities

Assist the Executive Assistant with office administration and safety duties.
Maintain risk assessments and arrange building servicing.
Coordinate meetings, greet visitors and manage mail.
Support HR and other departments with admin tasks and audits.
Assist with ISO and environmental compliance and SOP updates.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Problem solving

Logical

Team working

Initiative

Education

GCSE English (4)

GCSE Maths (4)

Job description

Introduction

This is a fabulous opportunity to join a thriving business. This company prides itself on its low staff turnover. They are keen to welcome an administrative apprentice to their happy team.

About the Employer

We aim to save time and money
All businesses have immediate objectives, and many are centered around selling to or communicating with their customers, or acquiring new ones. The earlier we can be involved in discussing these objectives, the more value we can add by leveraging nearly 20 years of company experience.

What You'll Do

Supporting the company Executive Assistant with:

Health and safety as well as fire safety and first aid within the office
Maintain and update office risk assessments
Deliver Health & Safety site inductions to new employees and distribute refresher training to current employees
Ensure all building facilities are working correctly and efficiently, e.g. air conditioning and security systems and arrange for annual servicing
Manage waste removal
Record and manage all building utilities
Contact the landlord regarding building maintenance. Improvements and issue
Monitor stock and order supplies for the business (stationery, drinks, cleaning materials etc.)
Record office expenditure and assist the EA in managing the office budget
Coordinate meeting room bookings, facilitate meeting room set up, order refreshments and food & clearing after meetings
Greet visitors upon arrival
Maintain the condition of the office and arrange for necessary repairs
Sort and distribute incoming mail
Coordinate internal and external company events
Tasks set by the senior management team
Updating and testing of the Business Continuity Plan
Producing and updating of department SOPs/Supporting other departments with SOP upload onto Entropy

Supporting the Head of HR and other departments with:

Maintaining workplace accreditations, ISO certifications, and sustainability certifications
Carrying out internal audits to ensure departments follow standard operating procedures - this is in line with our accreditations for ISO14001, ISO9001 and ISO27001 (environmental, quality and security)
Assisting Tender team and sales teams with tender submission information
Carbon impact reporting
Environmental Health & Safety compliance audits
General business admin
Cover for annual leave and sickness within other departments when fully trained (Finance, Client Services, Service Delivery, Commercial)

Training Outcome

Upon completion of your apprenticeship further training may be available to you to help further your career.

Skills Required