Office Administrator

WSH Group; Slough; On-site; GBP 26,000 - 36,000; Full time

Job summary

We Prepare Ltd is a chef-inspired sandwich and salad producer based in Slough. This full-time, on-site role reports to the production team, coordinating orders with the schedule and preparing all required paperwork for the High Care and Despatch teams.

You will manage inventory in Microsoft Dynamics GP, update products and prices, and plan daily production, ensuring smooth operations and accurate traceability across the site.

Qualifications

• Strong working knowledge of Microsoft Office applications (Word, Excel and Outlook).
• Excellent English communication skills, both verbal and written.
• Experience with inventory management or production planning is beneficial.

Responsibilities

• Plan production from an administrative and documentation perspective, ensuring orders align with the production schedule and cut-off times; prepare paperwork, delivery notes, production sheets, product lists and labels for teams.
• Manage inventory in Microsoft Dynamics GP, add/edit products, adjust prices/costs, and activate/deactivate products.
• Plan daily production in Steven's programme, update recipes, generate ingredient lists.
• File and maintain delivery notes, production sheets and recipes per traceability system.
• Communicate production issues, emergency orders, or ad hoc needs with despatch, production and management.

Skills

Microsoft Office

Excel

Outlook

Communication skills

Tools

Microsoft Dynamics GP

Job description

Company Description

We Prepare Ltd are a Chef inspired Sandwich & Salad manufacturing company with a production unit based in Slough. (BRCGs AA accredited). WSH is the parent company for leading brands such as BaxterStorey operating in the catering and hospitality sectors.

We Prepare supports WSH's teams across all these sectors, and in addition works directly with major clients in the airline, travel, and food service sectors.

Job Description

This is a full-time position, start and finish time to be agreed. This is an on-site role and working from home is not suitable.

1. Plan production from an administrative and documentation perspective by ensuring all orders are received according to the production schedule and within the cut-off time, updating production plans, and preparing all required paperwork, including delivery notes, production sheets, product lists, and labels for the High Care and Despatch teams.
2. Managing the inventory in Microsoft Dynamics GP; adding new products, editing existing products, editing prices and costs, activating/deactivating products.
3. Manage Steven's programme by planning daily production, adding new recipes, updating existing recipes, and generating ingredient lists.
4. File and maintain delivery notes, production sheets, and recipes in accordance with the company's traceability system.
5. Actively communicate with the despatch team, production team, and management regarding any production issues, emergency orders, or other ad hoc situations.

Qualifications

• Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent English communication skills, with the ability to communicate clearly and professionally both verbally and in writing.

Additional Information

Skills and Behaviours: -

• Effective contributor, demonstrating teamwork by working positively as part of a team and respecting other members of the wider business.
• Ability to follow both verbal and written instructions.
• Absolute attention to detail to conduct visual checks and elevate issues where appropriate.
• Ability to work under pressure of timescales.
• Good communication and interpersonal skills, able to listen, motivate and influence at all levels internally and externally.
• Self-reliant, decisive, and resilient.
• Prepared to work on own initiative.
• Ability to prioritise and manage own schedule.