Office Administrator

We Prepare; Chalvey; On-site; GBP 32,000 - 40,000; Full time

Job summary

We Prepare Ltd, a chef-inspired sandwich and salad producer based in Slough, is seeking a production planner to join our office-based team. The role covers production planning, inventory control in Microsoft Dynamics GP, and recipe management, with close coordination with despatch and management.

You will ensure orders meet schedule, maintain paperwork, and uphold traceability standards, applying strong IT skills and excellent English communication in a fast-paced environment.

Qualifications

• Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent English communication skills, with the ability to communicate clearly and professionally both verbally and in writing.

Responsibilities

• Plan production from an administrative and documentation perspective by ensuring all orders are received according to the production schedule and within the cut-off time, updating production plans, and preparing all required paperwork, including delivery notes, production sheets, product lists, and labels for the High Care and Despatch teams.
• Managing the inventory in Microsoft Dynamics GP; adding new products, editing existing products, editing prices and costs, activating/deactivating products.
• Manage Steven's programme by planning daily production, adding new recipes, updating existing recipes, and generating ingredient lists.
• File and maintain delivery notes, production sheets, and recipes in accordance with the company's traceability system.
• Actively communicate with the despatch team, production team, and management regarding any production issues, emergency orders, or other ad hoc situations.

Skills

Microsoft Office

English communication

Teamwork

Tools

Microsoft Dynamics GP

Job description

We Prepare Ltd are a Chef inspired Sandwich & Salad manufacturing company with a production unit based in Slough. (BRCGs AA accredited). WSH is the parent company for leading brands such as BaxterStorey operating in the catering and hospitality sectors.

We Prepare supports WSH’s teams across all these sectors, and in addition works directly with major clients in the airline, travel, and food service sectors.

Job Description

This is a full-time position, with start and finish times to be agreed. The role is fully office-based, and home working is not available due to the requirements of the position. The post is offered on a fixed-term basis as maternity cover.

• Plan production from an administrative and documentation perspective by ensuring all orders are received according to the production schedule and within the cut-off time, updating production plans, and preparing all required paperwork, including delivery notes, production sheets, product lists, and labels for the High Care and Despatch teams.
• Managing the inventory in Microsoft Dynamics GP; adding new products, editing existing products, editing prices and costs, activating/deactivating products.
• Manage Steven's programme by planning daily production, adding new recipes, updating existing recipes, and generating ingredient lists.
• File and maintain delivery notes, production sheets, and recipes in accordance with the company's traceability system.
• Actively communicate with the despatch team, production team, and management regarding any production issues, emergency orders, or other ad hoc situations.

Qualifications

• Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent English communication skills, with the ability to communicate clearly and professionally both verbally and in writing.

Additional Information

Skills and Behaviours: -

• Effective contributor, demonstrating teamwork by working positively as part of a team and respecting other members of the wider business.
• Ability to follow both verbal and written instructions.
• Absolute attention to detail to conduct visual checks and expand issues where appropriate.
• Ability to work under pressure of timescales.
• Good communication and interpersonal skills, able to listen, motivate and influence at all levels internally and externally.
• Self-reliant, decisive, and resilient.
• Prepared to work on own initiative.
• Ability to prioritise and manage own schedule.