Office Administrator

We Prepare; Slough; On-site; GBP 29,000 - 38,000; Full time

Job summary

We Prepare Ltd, based in Slough, is seeking a production planning administrator for a full-time fixed-term maternity cover. The role is office-based with no home working. You will plan production, manage Dynamics GP inventory, and coordinate with despatch and management to handle daily operations.

Candidates should have strong MS Office skills and excellent English communication. The position requires attention to detail, ability to work under pressure, and teamwork across departments.

Qualifications

• Strong English communication skills, written and verbal.
• Attention to detail in documentation and checks.
• Ability to work under time pressure and deadlines.
• Good teamwork and interpersonal skills.

Responsibilities

• Plan production from admin perspective and prepare paperwork.
• Manage inventory in Microsoft Dynamics GP: add/edit products, prices, activate/deactivate.
• Plan daily production by updating recipes and ingredient lists.
• File and maintain delivery notes, sheets and recipes per traceability system.
• Communicate production issues with despatch, production teams and management.

Skills

Excellent English communication

Attention to detail

Teamwork

Work under pressure

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Company Description

We Prepare Ltd are a Chef inspired Sandwich & Salad manufacturing company with a production unit based in Slough. (BRCGs AA accredited). WSH is the parent company for leading brands such as BaxterStorey operating in the catering and hospitality sectors.

We Prepare supports WSH’s teams across all these sectors, and in addition works directly with major clients in the airline, travel, and food service sectors.

Job Description

This is a full-time position, with start and finish times to be agreed. The role is fully office-based, and home working is not available due to the requirements of the position. The post is offered on a fixed-term basis as maternity cover.

1. Plan production from an administrative and documentation perspective by ensuring all orders are received according to the production schedule and within the cut-off time, updating production plans, and preparing all required paperwork, including delivery notes, production sheets, product lists, and labels for the High Care and Despatch teams.
2. Managing the inventory in Microsoft Dynamics GP; adding new products, editing existing products, editing prices and costs, activating/deactivating products.
3. Manage Steven's programme by planning daily production, adding new recipes, updating existing recipes, and generating ingredient lists.
4. File and maintain delivery notes, production sheets, and recipes in accordance with the company's traceability system.
5. Actively communicate with the despatch team, production team, and management regarding any production issues, emergency orders, or other ad hoc situations.

Qualifications

• Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent English communication skills, with the ability to communicate clearly and professionally both verbally and in writing.

Additional Information

Skills and Behaviours: -

• Effective contributor, demonstrating teamwork by working positively as part of a team and respecting other members of the wider business.
• Ability to follow both verbal and written instructions.
• Absolute attention to detail to conduct visual checks and elevate issues where appropriate.
• Ability to work under pressure of timescales.
• Good communication and interpersonal skills, able to listen, motivate and influence at all levels internally and externally.
• Self-reliant, decisive, and resilient.
• Prepared to work on own initiative.
• Ability to prioritise and manage own schedule.