Office Administrator

JR United Kingdom; Runcorn; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to enhance the efficiency of their Preston Brook office. This 12-month fixed-term contract offers a dynamic environment, perfect for someone with strong administrative skills and attention to detail. The role involves coordinating travel, managing timesheets, and overseeing document control, ensuring smooth office operations. With a supportive team and a variety of responsibilities, this position is ideal for those who thrive in fast-paced settings. Join a company committed to inclusivity and equal opportunities, where your contributions will make a significant impact.

Benefits

Health Cover

Subsistence Allowance

25 Days Holiday + Bank Holidays

Qualifications

• Strong administrative skills with a keen eye for detail.
• Experience in travel coordination and document control.

Responsibilities

• Support the day-to-day running of the office.
• Arrange travel and accommodation for staff.
• Monitor staff timesheets and report to finance.

Skills

Organisational Skills

Multi-tasking

Document Control

Tools

Practice Manager

COINS

Job description

Aureos is seeking a proactive and highly organised Office Administrator to support the daily operations of our Preston Brook office.

This is a 12-month fixed-term contract, ideal for someone with strong administrative skills and a keen eye for detail. The successful candidate will play a key role in ensuring the smooth and efficient running of the office, providing support across travel coordination, timesheet monitoring, document control, procurement, and facilities management.

This is a varied and hands-on position suited to someone who enjoys working in a dynamic and fast-paced environment.

We are looking for the successful candidate to start in July.

Responsibilities

• Support the day-to-day running of the office
• Arrange travel and accommodation for staff
• Monitor staff timesheets via Practice Manager
• Monitor freelance consultants' timesheets via Practice Manager and report hours to finance
• Use of COINS
• Monitor and report staff overtime hours to payroll
• Minute monthly management meetings and record attendance
• Raise purchase orders on COINS for office equipment, supplies & operational requirements
• GRN purchase orders for completed items
• Balance American Express monthly account before authorization and supply supporting information to Esher Accounts
• Support document control
• Record annual leave requests
• Manage office supplies (stationery, tea, coffee, etc.)
• Conduct weekly fire extinguisher and emergency lighting inspections
• Manage the office board room calendars
• Organize office events
• Maintain membership subscriptions to RISQS, BSI, CIRAS & RIA
• Monitor stationery stock and re-order as required
• Monitor first aid equipment and re-order to meet expiry requirements
• Coordinate with office maintenance contractors for annual checks
• Raise purchase orders and complete GRNs as appropriate
• Conduct weekly checks of fire alarm system, AED, and extinguishers; maintain records
• Liaise with external suppliers and finance regarding invoices and payments
• Greet guests and ensure they sign in and are aware of H&S arrangements
• Record all staff sickness
• Manage training matrix for staff
• Conduct inductions for all new starters

Skills and Experience

• Excellent organisational skills
• Ability to manage multiple tasks effectively
• Health cover
• Subsistence allowance
• Holiday entitlement: 25 days + bank holidays

Equal Opportunities

Aureos is an equal opportunities employer committed to ensuring no applicant or employee receives less favourable treatment on grounds such as gender, age, disability, religion, belief, sexual orientation, marital status, or race. We aim to create an inclusive environment where all are treated fairly.