Office Administrator

TN United Kingdom; Crewe; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support their dynamic team. This role involves managing phone lines, organizing meetings, and handling various administrative tasks to ensure smooth operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with diverse individuals. Join this forward-thinking company and contribute to a collaborative environment where your efforts will make a significant impact on the team's success.

Qualifications

• Previous experience in administration and office management is essential.
• Strong IT skills and excellent organizational abilities are required.

Responsibilities

• Manage phone lines and provide information to contacts.
• Prepare meetings and handle various administrative tasks.

Skills

Administration and office management

Communication skills

Invoicing systems

IT skills

Organizational skills

Attention to detail

Multitasking

Teamwork

Job description

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Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department.

Person Specification

• Previous administration and office management experience.
• Ability to communicate with a diverse range of individuals at all levels using various methods including face-to-face, telephone, and email.
• Experience with invoicing systems.
• Strong IT skills.
• Excellent organizational skills, including the ability to effectively prioritize workload to meet deadlines.
• Proven ability to work under changing deadlines and multitask.
• Ability to work independently and as part of a team, providing support as necessary.
• Excellent attention to detail.

Key Responsibilities

1. Manage the phone lines.
2. Provide information and guidance to external and internal contacts.
3. Manage mail, travel arrangements, and consumable orders.
4. Prepare and organize meetings.
5. Handle administrative management and formatting of files such as dashboards, invitations to bid, estimates, contracts, and invoicing.
6. Monitor and research documents, including regulatory, competitive, and technical developments.
7. Archive and classify documents systematically, including digital archiving and file plans.
8. Coordinate the flow of information across departments.
9. Manage various administrative tasks for the manager or department, such as expense reports, payments, and data entry.

What We Offer