Office Administrator

360-Recruitment; Rugby; On-site; GBP 20,000 - 25,000; Full time

Job summary

A recruitment agency is seeking an Office Administrator in Rugby. You will ensure the office runs smoothly, providing various administrative support functions. Responsibilities include managing client interactions, billing, and office supplies. Experience in professional services is preferred but not required. Great opportunity for those looking to join a dynamic team.

Qualifications

• Experience in the professional services sector is ideal but not essential.

Responsibilities

• Act as the first point of contact for answering calls and greeting clients.
• Support client onboarding with necessary preparations and software setup.
• Manage client billing including invoicing and maintaining banking spreadsheets.
• Provide administrative support to partners and the team.
• Oversee office supplies and equipment to ensure a tidy and presentable environment.
• Liaise with clients and professional contacts as required.
• Assist in organizing internal social events and office activities.
• Provide reception cover and general support as needed.

Job description

We have been asked to recruit an Office Administrator for a company based in Rugby.

Day to day, you’ll play an integral role ensuring the office is running smoothly and provides support to the wider team.

Ideally, you will have experience of working in the professional services sector however, this isn’t essential.

Below is an overview of what you’ll be doing;

• Act as the first point of contact: answering calls, greeting clients, handling messages, and managing incoming/outgoing posts.
• Support client onboarding: prepare engagement letters, complete identity checks, setup software, and assist with access to communication platforms.
• Manage client billing: invoicing, card payments, petty cash, invoices, and maintaining banking spreadsheets.
• Provide administrative support to partners and the team, including correspondence, booking training/travel, and ad-hoc tasks.
• Oversee offices supplies, equipment (e.g., printers/toners), and ensure the office is tidy, stocked, and presentable.
• Liaise with clients, professional contacts, tradespeople, and letting agents as required.
• Assist with organising internal social events and other office activities.
• Provide reception cover and general support as needed.

For more information, please apply or contact Hannah at 360 Recruitment. Even if you don't have a CV, just get in touch.