Reception & Business Support Administrator

Quartzelec; Rugby; On-site; GBP 25,000 - 30,000; Full time

Job summary

Quartzelec in Rugby is seeking a Reception & Business Support Administrator to join their dynamic team. This role encompasses front-of-house tasks, administrative responsibilities, and finance support, ensuring efficient operations and welcoming environment for all stakeholders.

The ideal candidate will have experience in reception or administration, strong organisational skills, and proficiency in Microsoft Office. The position offers an exciting opportunity for those who enjoy variety in their work.

Qualifications

• Previous experience in a reception and/or administrative role.
• Experience supporting finance or transactional processes.
• Experience within engineering, construction, or project-based environments.

Responsibilities

• Act as the first point of contact for visitors and stakeholders.
• Deliver a professional reception service.
• Support invoice processing and employee expenses.

Skills

Organisational skills

Communication skills

Interpersonal skills

Time management

Proficiency in Microsoft Office

Tools

ERP systems

Finance software

Job description

Reception & Business Support Administrator

We are looking for a highly organised and professional Reception & Business Support Administrator to join our team in Rugby. This is a dynamic, multi-functional role combining front-of-house responsibilities with wider administrative and finance support.

You will play a key role in ensuring the smooth day-to-day running of the office, supporting business operations, and maintaining a welcoming and efficient environment for visitors, employees, and stakeholders. This role is particularly important in supporting increased operational activity linked to major projects.

You will work across reception, administration, and transactional finance, making this an ideal opportunity for someone who enjoys variety and responsibility.

Key Responsibilities

• Act as the first point of contact for visitors, contractors, and stakeholders
• Deliver a professional and welcoming reception service
• Manage reception operations, including opening and closing procedures
• Handle incoming calls, emails, and enquiries effectively
• Manage visitor sign-in, site security procedures, and PPE/pass allocation
• Provide general administrative support including filing, document control, and record keeping
• Manage incoming/outgoing mail and courier servicesMaintain office records, document systems, and archives
• Order office supplies, stationery, and consumables
• Raise and process purchase orders in line with company procedures
• Support invoice processing (matching, checking, resolving queries)
• Assist with supplier statement checks and reconciliations
• Process employee expenses accurately in line with policy
• Collect and input timesheets for payroll and project reporting
• Support facilities and health & safety processes
• Maintain compliance records including insurance and certifications
• Assist with tracking training and compliance requirements
• Promote a safe and well-maintained office environment
• Previous experience in a reception and/or administrative role
• Experience supporting finance or transactional processes (POs, invoices, expenses, timesheets)
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience within engineering, construction, or project-based environments
• Familiarity with finance or ERP systems
• Experience supporting payroll or timesheet processes
• Experience working in a multi-functional office

Quartzelec is an equal opportunities employer

All personal data collected by Quartzelec Ltd is stored and processed in accordance with the General Data Protection Regulation (GDPR).

Please read our Privacy Policy for a full insight on how we protect and manage data.