Office Administrator

Buckingham Pools; Kenilworth; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

An established industry player in swimming pool design and construction is seeking an Office Administrator to enhance their operational efficiency. This role involves managing documentation, coordinating communications, and supporting project teams. The ideal candidate will be organized, proactive, and possess strong communication skills. The company offers a collaborative working environment, opportunities for professional development, and the chance to contribute to exciting projects. If you're ready to take on a varied role with real responsibility, this position is perfect for you.

Benefits

Company Pension Scheme

Training and Development Opportunities

Collaborative Working Environment

Varied Role with Responsibility

Qualifications

• Proven experience in an administrative role, preferably in construction or design.
• Ability to work independently and take initiative in a fast-paced environment.

Responsibilities

• Manage documentation and coordinate communications efficiently.
• Support project documentation including contracts and schedules.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Microsoft Office

Cloud-Based Systems

Education

High School Diploma

Relevant Administrative Certification

Tools

Zoho

WorkDrive

Job description

Office Administrator – Swimming Pool Design & Build Company

Location: Kenilworth

Salary £24,000 – £28,000 per annum, depending on experience

Job Type: Full-time, Permanent

Hours: Monday 8am – 5pm Friday 8-4 Hybrid working 3 days in the Office and 2 Days at Home

About Us:

We are a leading swimming pool design and build company, delivering high-end residential and commercial projects across the UK. Known for quality, innovation, and attention to detail, we are growing and now looking for an organised, proactive, and personable Office Administrator to support the smooth day-to-day running of our busy office.

The Role:

As our Office Administrator, you’ll play a central role in keeping the business operating efficiently. You’ll support our directors, project managers, and site teams by managing documentation, coordinating communications, and ensuring administrative processes are maintained to a high standard.

Key Responsibilities:

• General office administration including answering phones, emails.
• Organising and maintaining digital systems.
• Supporting project documentation including contracts, schedules, and reports
• Liaising with suppliers, clients, and subcontractors professionally and efficiently
• Assisting with ordering, invoicing, and basic bookkeeping tasks
• Coordinating diaries, meetings, and travel arrangements
• Maintaining records for health & safety, staff training, and equipment
• Supporting marketing, HR, and general operational activities as needed

Requirements:

• Proven experience in an administrative role (construction or design industry experience desirable but not essential)
• Highly organised, with excellent attention to detail
• Strong communication and interpersonal skills
• Confident using Microsoft Office and cloud-based systems (e.g. Zoho, WorkDrive – training can be provided)
• Ability to work independently and take initiative in a fast-paced environment
• A positive, can-do attitude and willingness to support a growing team

What We Offer:

• A friendly and collaborative working environment
• Opportunities for training and development
• A varied role with real responsibility and room to grow
• Company pension scheme and other benefits
• The chance to be part of exciting and unique construction projects

How to Apply:

• Please send your CV and a brief covering letter outlining your suitability for the role to [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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