Office Administrator (Birmingham)

TN United Kingdom; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a diligent Office Administrator to join their Birmingham team. In this pivotal role, you will manage a variety of administrative tasks, ensuring smooth operations and compliance with regulations. Your attention to detail and organizational skills will be key in handling timesheets, payroll, and staff assignments. This company values growth and offers a range of benefits, including a contributory pension scheme and paid annual leave. If you are passionate about contributing to a dynamic team in the rail and construction sectors, this opportunity is perfect for you.

Benefits

Paid annual leave

Contributory pension scheme

Life assurance

Healthcare cash plan

Employee assistance programme

Sick pay increases with length of service

Long service awards

Continuing professional development

Qualifications

• Qualification in Business Administration or years of admin experience.
• Experience with Timesheets, Payroll, and Staff Rotas is essential.

Responsibilities

• Support team with office and project administration tasks.
• Ensure accuracy in job orders and compliance with regulations.

Skills

Business Administration

Timesheets Management

Payroll Processing

MS Office (Word, Excel)

Organizational Skills

Attention to Detail

Education

Level in Business Administration

Administration Experience

Tools

Aspire

Fatigue Risk Calculators

Job description

Social network you want to login/join with:

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Client:

RSS Infrastructure

Location:

Birmingham, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

49c54e084f7e

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Location: Aston, Birmingham

As our Office Administrator, you will support our team with a wide variety of office and project administration tasks including:

• Accurately transferring allocated shifts from client work plans onto board spreadsheets.
• Ensuring job orders are accurately entered onto Aspire including postcodes, supervisor names and contact details, pick-up times and locations, and order numbers.
• Assigning workers to planned works on Aspire, as planned by the Rail Managers, highlighting issues related to potential exceedances, worker competence, and missing tickets (e.g., small tools).
• Highlighting to Project/construction managers if, when assigning workers to Aspire, they contravene rail working regulations or do not comply with all UK employment legislation.
• Checking if confirmation of attendance on planned works is received from all workers, following up if not, and highlighting outstanding confirmations to Rail Managers.
• Printing, scanning, and sending timesheets to workers at least hours before work.
• Chasing for missing timesheets, ensuring workers return them by each Monday for prior week's work.
• Checking that all client orders match Aspire, highlighting issues to the Rail Manager, requesting amendments where necessary, and ensuring all order numbers are correctly entered into Aspire.
• Recording all holidays booked by workers on Aspire.
• Recording all training notified by the Rail Managers on Aspire.
• Delivering accurate and efficient administration to ensure all workers are paid correctly and on time.
• Updating the client system as required.
• Keeping Fatigue Risk Calculators up to date for all Safety Critical staff and drivers, and highlighting issues to management.
• Ensuring % compliance with all company processes, procedures, and management systems.

What experience & qualifications would we like you to have?

• Demonstrate either a qualification at level in Business Administration or a minimum of years of administration experience.
• Experience working with Timesheets, Payroll, and Staff Rotas.
• Knowledge of using worksite management systems.
• A solid understanding of MS Office applications including Word and Excel.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong attention to detail and accuracy.
• Previous rail or construction administration experience is advantageous.

RSS Infrastructure offers a range of benefits, including:

• Paid annual leave rising with service plus statutory bank holidays
• Contributory pension scheme
• Life assurance
• BHSF healthcare cash plan
• Employee assistance programme
• Sick pay increases with length of service
• Long service awards
• Continuing professional development

About RSS Infrastructure

RSS Infrastructure (RSSI) is a multi-disciplinary service provider for the rail and construction sectors. We have an award-winning reputation for developing solutions to improve safety and productivity.

Founded in , RSSI provides a range of services to the infrastructure sector including arboriculture, construction and civils, magnetic track safety services, overhead line electrification, possession management, safety-critical resources, signalling, and welding. RSSI is the only company in the UK that offers Track Warning Systems.

RSSI has more than full-time employees and a large contingent workforce covering most of the UK. It operates from offices in Birmingham, Doncaster, and Cwmbran.

As an equal opportunities employer, RSSI does not discriminate based on ethnicity, race, religious beliefs, age, disability, gender, or sexual orientation. We encourage reservists and veterans of the Armed Forces to apply. For more information, visit our parent company website – Work for Us.