Sales and Services Office Administrator

TN United Kingdom; Northampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player seeks a Sales and Services Office Administrator to join their dynamic team in Northampton. This role involves managing administrative tasks across departments, ensuring accurate processing of deal sheets, and coordinating invoicing. Ideal candidates will have strong IT skills, particularly in Microsoft packages, and a keen attention to detail. If you thrive in fast-paced environments and possess a background in plant machinery or automotive sectors, this opportunity is perfect for you. Join a forward-thinking company and contribute to their continued success!

Qualifications

• Administrative experience in a fast-paced environment.
• Knowledge of heavy plant equipment is preferred.

Responsibilities

• Conducting weekly stock checks and managing sales team lists.
• Coordinating invoicing with customers and finance companies.
• Liaising with the internal finance team on trade-ins.

Skills

IT literacy

Microsoft Excel

Microsoft Teams

Organisational skills

Communication skills

Attention to detail

Ability to multitask

Job description

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Sales and Services Office Administrator, Northampton

Client: Elite Consultancy Network

Location: Northampton, United Kingdom

Job Category: -

EU work permit required: Yes

Job Reference: 9bcefd393cf4

Job Views: 4

Posted: 02.05.2025

Expiry Date: 16.06.2025

Job Description:

We have partnered with a forward-thinking dealership with over 40 years of experience in the heavy plant, new and used equipment services industry. They are looking to expand their team with a Sales and Services Office Administrator across two departments. The ideal candidate will have administrative experience, knowledge of heavy plant equipment, and the ability to work in a fast-paced environment.

Role: Sales and Services Administrator

Salary: £25,000 - £30,000 per annum

Location: Within a reasonable commute of Corby

Responsibilities:

• Weekly stock checks and distribution of lists to the sales team
• Processing deal sheets and ensuring trade-in machine details are accurate
• Conducting HPI checks on trade-in equipment
• Calculating salesperson commissions
• Coordinating invoicing with customers and finance companies
• Liaising with the internal finance team on trade-ins, finance invoicing, and subsidy claims
• Registering machines on manufacturer and internal systems
• Purchasing warranty packages and applying for OEM rebates
• Managing engine warranty registrations
• Invoicing for hire fleet and managing hire contracts
• Providing cover for the Sales Office Controller when required
• Uploading machine services to the manufacturer portal
• Installing sold machines on manufacturer and dealer management systems
• Liaising with the warranty team for warranty job invoicing
• Monitoring machine performance and communicating with customers
• Purchasing service-related items and managing purchase orders with internal finance
• Assisting with incoming customer calls as a second point of contact
• Providing cover for the Service Controller during absence

Key Competences:

• IT literacy, strong knowledge of all Microsoft packages including Excel and Teams
• Ability to multitask and manage time effectively under pressure
• Full UK Driving licence
• Previous experience in plant machinery, agriculture, or automotive sectors
• Strong organisational skills
• Strong communication skills
• Attention to detail
• Process-driven approach

Please apply online or email.