Office Administrator

Lancer Scott; Gloucester; On-site; GBP 22,000 - 26,000; Full time

Job summary

Lancer Scott is seeking an Administration supportprofessional to join our team in Gloucester. You will provide general administrative support to the Construction and Health & Safety teams, manage correspondence, reports, and documents, and help maintain filing systems and schedules.

Responsibilities include coordinating meetings, travel, supplier liaison, and ensuring health and safety data accuracy. A proactive, confidential, and detail-oriented approach is essential for daily operations.

Qualifications

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• An understanding of Health & Safety legislation and compliance commitments.

Responsibilities

• Provide general administrative support across the Construction and Health & Safety Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards.
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and meet health and safety compliance requirements.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

Skills

Administrative skills

Time management

Communication skills

Tools

Outlook

Word

Excel

Teams

Job description

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth,

What will be my core responsibilities?

• Provide general administrative support across the Construction and Health & Safety Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and meet health and safety compliance requirements.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

Requirements

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• An understanding of Health & Safety legislation and compliance commitments.
• Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Good attention to detail and accuracy.

Personal Attributes

• Professional and courteous manner and able to maintain confidentiality.
• Proactive and flexible approach and a willingness to help.
• Strong problem-solving skills.

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in the heart of Bristol we have enjoyed success and significant growth, particularly in the last four years with turnover increasing from 56 million in 2020 to 125 million in 2025.